Jacob Morgan's Blog, page 33

Are You Subscribed to the Collaboration and Future of Work Newsletter?

If you haven’t subscribed to our newsletter yet, not only am I sad and disappointed, but you are missing out!  We just redesigned it and expanded the content a bit to shift from just focusing on collaboration to targeting the future of work and collaboration.  That means that you will content ranging from how to create a flexible work environment to the trends shaping the future of work to how to successfully deploy collaboration technologies at your organization.  Every week we hand select the top 3-5 articles that we feel are worth your time.  The articles will be a mix of strategic content and thought provoking ideas.  Some of the content might come from large media outlets such as the New York Times while other content might come from bloggers that you have never heard of.

We have thousands of subscribers from all over the world who rely on us to act as their filter for the important information related to the future of work and collaboration.  It’s easy to get lost in a world of endless content which is why we created this newsletter.  We even have a few subscribers whose managers make this newsletter mandated weekly reading so that they can stay up to date with what is happening in the world of work.  I speak at conferences all over the world and one of the things that always fascinates me is that I get people that come up to me after my session and say, “I get your newsletter.”

We are always looking to improve and are open to your suggestions, recommended articles, or content ideas, so don’t be a stranger.

In the meantime make sure to subscribe to our new and improved newsletter on the future of work and collaboration, you will be glad you did!

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Millennials in the Workplace, Are They Really That Scary?

You’ve heard of millennials right? Those weird looking new people that are starting to enter our organizations? Countless articles have already been written about them but the tone seems to be one of “freaking out.” Millennials are being painted as these type of far-off aliens who are going to be inhabiting our world and changing everything. So, let me assure you that there is no need to panic. Yes, it’s true, millennials will be the majority of the workforce in the next few years and yes, this does mean introducing new attitudes and ways of working and thinking about work. But there are three reasons why you shouldn’t freak out about millennials in the workplace.

Millennials are one of several trends impacting the future of work

There are several trends which are impacting the future of work and millennials entering the workforce are certainly one of those trends. However, we still need to pay attention to the other things which are happening in the world of work as well. Things like globalization, new technologies, and new behaviors which are dramatically shaping how work will get done. I’m not saying millennials aren’t an important factor here, they are, but at the same time they aren’t the only piece of the puzzle. Instead of focusing on and isolating the millennial factor we need to look at it in the context of the other shifts which are taking place in the world of work. If millennials are the only thing you’re concerned with then you have much bigger problems to worry about.

It’s not the first time “different” people have worked together

Any time you bring together groups of people you will have different values, ideas, preferences, and ways of working; that’s just what it means to be human and work for an organization. The picture being painted today is that since we have five generations working together that it’s time to panic. The values, ideas, ways of working and thinking about work which are being discussed aren’t that new, it’s just that there’s more people thinking in new and progressive ways. If you removed all millennials from your organization I can guarantee that there will still be plenty of employees who prefer flexible work, coaching and mentoring, more rapid response and feedback, and those who care about their community and corporate sustainability efforts.

The shift is gradual

As of now millennials are not the majority of the workforce but they will be in the next six years. It’s not as though one day we will wake up and there will be millennials running around our organizations like gremlins. Most people are well aware that this shift is happening and in fact many organizations are already preparing for it and trying to figure out what they need to do adapt. However, for some reason there has been this assumption that the future employee implies millennial, but that’s not true. The future employee is anyone who with new attitudes about work, new ways of thinking about working, and new ways of working. This person can be 18 or 68.

Millennials are acting as powerful catalyst because of the amount of them that are entering the workforce, but the new values, attitudes, and ways of working are already inside your organization and growing.

I talk about these these in more detail in the video below but the point is there’s no sense freaking out, take a deep breath, everything will be fine. Make sure to subscribe to the channel for more videos on the future of work.

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Book Update-Manuscript is Done!

Towards the end of October of last year I announced that I was working on a new book for Wiley around the future of work. Tomorrow, I hand in my manuscript which is just over 60,000 words.  I researched and interviewed many companies for this book and am excited to see this manuscript in it’s finished form.  I had several illustrations and graphics created specifically for this new book which will also be seen in upcoming presentations and articles.  For now I get to take a short breather while the folks at Wiley start the editing process.  In the meantime I’m working on my next book for Forbes around collaboration and will be coming up with some marketing ideas for my Wiley book.

I will post a link to the book once it is available on Amazon.  Tomorrow Wiley will send me a hi-res image of the book cover which I can share with everyone.  I’m happy with the end result.  We are still on track for a Sept 2nd launch date and I’m going to try to plan some exciting events and book launches around that, but more on that later.  In the meantime, the book is done and off to the publisher for editing; now the fun begins!

Thanks for all of your support.

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In Amsterdam Keynoting The Social Conference

Hello from the Netherlands!

After a 4 hour flight from San Francisco to Chicago and then another 8 hour flight from Chicago, I (and my fiance Blake), finally made it to Amsterdam where I will be keynoting The Social Conference.  We are staying in a hotel that once used to be a prison during World War II; kind of creepy but also a pretty cool and unique experience.  It certainly has a lot of character with steep marble staircases, long corridors, and unique room layouts.  We have a nice view of the river from all the rooms in the hotel which is nice.

Next to the central station in Amsterdam

Our hotel lobby/cafe area, very European!

Walking around in “old town” Amsterdam, you can see Blake in the background

The weather here is freeeezing, ok maybe not freezing, but 40 degrees is pretty darn cold for us Californians!  Blake and I had to turn back a bit early from our all day adventure because we thought we were going to freeze on the streets.  Thankfully hot coffee is a good anti-freeze!

My session is tomorrow morning (the 13th) and my topic is going to be all around building a collaborative organization, something I’m quite passionate about and have been spending quite a lot of time working on and researching.  I’m looking forward to sharing my ideas and also learning a lot from the Dutch crowd of around 350-400 people.

I think it’s the first time Blake and I have spoken at a conference together but we get to spend Valentine’s Day  in Amsterdam which is a unique experience.  I’m lucky to be able to travel to great places around the world and share my thoughts and ideas around the future of work and collaboration.  I’m even more lucky that I get to do it with Blake!

Hope you are all having a great week!

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Change is the Only Constant and it Will Kill Hierarchy

The one thing we can always be certain of is that things keep changing and we don’t always know what those changes are going to bring.  The big difference for organizations today is that change is happening faster, in other words more changes are occurring and the rate at which those changes are occurring are increasing.  Hierarchies cannot possibly succeed in this type of an environment because they are too rigid.  When most large companies try to move too quickly they break apart and crumble.

In a rapidly changing environment the only way to succeed is to give more people (not less!) access to information, authority, and decision making power to spot opportunities, come up with ideas, and generate solutions for problems that might be on the horizon. Organizations  must get comfortable with experimentation and with trying things out to see what works and what doesn’t.  Traditional corporate structures simply don’t allow for this type of maneuverability.  Every organization I speak with or work with is telling me how they want to become “flatter” for this exact reason.

Hierarchies are great in static environments because they act as giant indestructible monoliths.  But we live and work in a dynamic environment, are you willing to bet the future of your company on that type of a pyramid structure?  I didn’t think so.

 

 

 

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5 Ways Email Makes Your Employees Hate Their Jobs

It can sound like a gentle wave, an eager ding, or perhaps a vibration on our phone felt from a pocket. It’s email, and regardless of how much we talk about the future of work and collaboration, we cannot ignore this blaring reality of all employee lives. Email keeps us handcuffed to our phones and computers–always alert to that distracting delivery notification of a new message.

It’s like a virus spreading beyond containable proportions. It has become an out of control situation.

We use email for everything related to communication and collaboration at work even though it’s no longer the most effective way to do either. Everyone has an email account. Its widespread reach is both its greatest strength and biggest weakness. There are five ways that email is making the lives of employees around the world today miserable.

Too much of it

There are around 90 billion business emails sent out every single day.  According to Mimecast, an enterprise email management company, we spend around half of our working day (four hours) using email (although other reports have this number to be at around 25-30%). Additionally, 39% of users regularly send, receive, and check emails outside of working hours (Mimecast “The Shape of Email 2012″). This means that half of what we get paid to do as employees is use email.  This a scary statistic.

The amount of email employees get is so overwhelming that it’s oftentimes one of the first things people check in the morning and one of the last things they do before retiring to bed.  Radicati Group estimates that employees receive around 78 business emails a day and send around 37 a day.  This brings the total to around 115 emails a day (sent and received)! On average employees check their email 36 times an hour which amounts to 288 times a day for an eight hour work day.  To make matters worse it takes employees around 16 minutes to refocus on their tasks after handling email.  The fact that employees get so much email every day (and this is just business email), means employees have to work longer hours. This is because half of their time at work isn’t actually spent working.  Bottom line, too much email makes employees miserable.

Forwarded conversations

Forwarding long threaded email conversations has become the norm for looping other team members in. Since email is the default communication medium in most companies, when an employee needs to join the conversation he or she is conveniently sent a massive forwarded email thread which kindly says “see below.” This employee is now stuck weeding through a massive, unformatted, and disorganized email thread. Quite simply this takes accountability off the sender by sending a message similar to: “I forwarded you the conversation so you should have all the info you need.”  This tactic is not only ineffective but it’s time consuming. It also makes the lives of employees…miserable.

Rapid response expectation

When email first came out it was used for asynchronous communication.  You would send an email and in a day or two would get a response back.  Nowadays if you don’t respond to someone’s email in a few hours they think you’re dead.  Most employees are essentially email slaves. Now that employees can check and respond to email on their mobile devices they are forever connected to the email overlords. Not only have companies created a work culture where employees are expected to respond to emails right away, but many of them are expected to do so on the weekends too.  In a study by Good Technology they found that 38% of employees routinely check work email at the dinner table, 50% do so while still in bed, and 69% won’t even go to bed without first checking their email.

This expectation that employees always need to be checking and responding to emails makes employees…miserable.

Used for everything and anything

Want to share a document with someone? Email it.  Want to invite an employee to an event?  Email them.  Need to ask a question? Email it.  Need to send a one word response to something?  Email it.  Want to send meeting notes to your team?  Sure, just type them up in your email and blast it out to everyone.

Email has gotten out of control to the point where it’s used for everything and anything.  Today only around one in three emails is essential for work. To give you an analogy, imagine trying to fix every problem in your house with just a screwdriver.  Regardless of what the problem is, you have that trusty screwdriver to help you out even though it’s clearly not the best suited tool for most of what you need to get done.  The fact that companies use email for everything and anything makes employees miserable

Email as the company therapist

You ever get those emails from someone only to find that what you’re reading sounds like it should be contained in a personal diary of the person who sent it?  Oftentimes employees can send out verbose emails with scattered ideas that colleagues are expected to read just to find that one piece of relevant information that they need.  It’s kind of like a weird game where I send you an essay and say “find the one sentence in this text that answers your question.” No matter what this schizophrenic email says employees are expected to read it.  Finally, the fact that employees are expected to read everything that comes their way makes employees…miserable.

The hard truth is that email is not the most effective tool for communication or collaboration. There are better technologies and strategies out there.  Stay tuned for my second post providing actionable advice on how to stop making employees miserable with email.

In the meantime, let’s stop making the lives of employees miserable!

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How Can Organizations Stay Adaptable and Nimble While Focusing on Growth?

There’s an interesting paradox that organizations are faced with. On the one hand they realize that the rate of change around the world of work (and the world in general) is increasing and on the other hand they are focusing on growth. In order to remain competitive organizations must be nimble, adaptable, and agile yet by focusing on growth they make themselves more complex and slower; so therein lies the problem. Why are organizations focusing on things they know will make them slower and more complex when they know they need to be more nimble and adaptable? The analogy I like to use is trying to lose weight by eating more calories a day; an impossible task.

I see three scenarios which can play out:

Too profitable to fail

Organizations get so profitable, have so many assets and customers, and have so much money that nothing short of a world apocalypse can bring them down. This is certainly possible for some companies.

Smaller organizations replace larger ones

We have seen amazing disruption from smaller but rapidly rising organizations. Look at Box, Netflix, Uber, Square, and many others which are challenging established organizations and industries. This trend will continue until larger organizations keep getting displaced or they attempt to acquire their smaller counterparts.

Larger organizations split into more manageable pieces

How big can an organization realistically get and how scalable and manageable can that growth be? One option is for organizations to start breaking off into smaller pieces instead of putting more pieces together to form a giant mass.

I discuss all of these ideas and more in the video below.

So what is the future going to look like?  That’s a good question and it’s certainly not easy to predict the answer but we do know what’s right in front of us. Change is happening faster and the larger the organization (in most cases) the longer it takes and the harder it becomes to adapt to change.

What’s your take?

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Why We Don’t Need Offices

Looking back a decade or so ago it was absolutely essential to have an office, or more likely, a cubicle. That’s where we had meetings, saw our coworkers, and just got work done. But today do we really need corporate offices?  New technologies allow us to “connect to work,” meaning that all we need to get work done is an internet connection.  Employees are working from co-working spots, cafes, and home offices all over the world without ever having to step foot into a corporate office.  In fact the 2013 Regus Global Economic Indicator of 26,000 business managers across 90 countries, revealed that 48% of them are now working remotely for at least half of their work-week.

There are 8 reasons why our reliance on corporate offices is dwindling.

Collaborative technologies

New technologies are allowing employees to “connect to work,” meaning that the only thing we need to get our jobs done is an internet connection.  From there we can access all the people and information we need to do our jobs.  We can have virtual meetings, create assets (documents, presentations, or anything else), get updates from our team, and stay connected to our global workforce without daily face to face interaction.  Additionally collaborative technologies allow us to work while we are on the go from our mobile devices.

New generation of workers

Millenialls are projected to be the majority of the U.S. workforce by 2020–just a few years away.  This is a generation that is used to being connected.  Millenialls grew up with social platforms such as Facebook  Twitter, and Google and they are comfortable sharing and engaging with people and information;  it’s a part of our daily life.  This is a generation that doesn’t know what it’s like to get 200 emails a day while sitting in a cubicle. Organizations need to adapt to this employee.

A more attractive workplace

Chances are that if you were to ask someone if they would rather work from an office or from their home, they would say their home (or co-working spot).  In a recent report released by my company Chess Media Group we found that 90% of workers believe that an organization offering flexible work environments is more attractive than an organization that does not.  For organizations that want to attract and retain top talent it almost seems essential that employees not be required to work full-time from an office.

Companies save money

Companies spend a massive amount of money on real estate space to house their employees.  TELUS, a telecommunications company based in Canada has a global goal of making a majority of their workforce work remotely either full-time or part time. They want to get rid of some of their massive buildings that they are spending a large amount of money on.  Companies also have to spend money on office equipment, internet, amenities, and a host of other things.  Depending on the size of the company the potential cost savings here is in the millions per year for a single company.

Employees save time

Commuting is a big issue for many employees around the world.  According to a report from the United States Census Bureau 600,000 employees in the U.S. travel 90 minutes and 50 miles to work (each way) and 10.8 million employees travel an hour each way.  Can you imagine spending 10-15 hours in your car each week just driving?  That’s almost a part-time job in your car. You can play around with various scenarios here to figure out how much money is being wasted each year on commuting but the number can easily reach the billions especially when considering other costs such as gas.

Employees are more productive

There are numerous reports which cite the fact that employees who work from home are actually more productive then those who work from an office.  Global Workplace Analytics has perhaps the most comprehensive set of data around this with numbers ranging from 600 billion dollars which are wasted each year on workplace distractions to figures showing that national productivity would increase by $334 billion to $467 billion a year through telecommuting.

Improved quality of life for employees

A few years ago researchers at Umea University in Sweden found that “couples in which one partner commutes for longer than 45 minutes are 40 percent likelier to divorce.”  Work is already one of the leading causes of stress for employees and on top of that we throw on the stress that comes from commuting.  Employees could spend that time working or being with family members or loved ones instead of sitting in a car.

New workplaces

As mentioned above, any location is now a potential workplace; this includes a home office, a coffee shop, or any other location where you can get an internet connection.  Over the past few years we have also seen the rapid emergence of co-working spaces where employees from different companies can rent desks or offices near where they live (or where it is convenient for them).  These co-working spaces are equipment with conference rooms, kitchens, and oftentimes more amenities then a traditional corporate office.  In addition, some companies are renting out their excess offices to employees of other companies.

In conclusion

We don’t need to look farther than our personal lives to see why working from an office isn’t always the best approach.  Of course many argue that offices are great for fostering communication and collaboration and some offices are gorgeous with fantastic amenities ranging from on-site laundry and massages to childcare and grocery shopping!  However, the reality is that even a small distance impacts employee communication and collaboration.  Once employees are 200 feet away (or more) from each other, the chances of them talking to one another is virtually zero; you might as well have employees be hundreds of miles away.

The point here isn’t to say that face-to-face communication is dead, because it isn’t, and we certainly don’t want to get rid of human contact (at least most of us).  Instead organizations need to implement more flexible work environments for employees to allow them to decide how they want to work. For example, some organizations are implementing “pop-up work spaces,” which means that when meetings need to happen they can be arranged at mutually convenient co-working locations where a conference room can be rented for as much time as needed.  This isn’t about removing face-to-face communication it’s about not relying on that as the only option.

I’m sure you can add to the list above as well, but the overall trend is that we no longer need to rely on corporate offices as the only place where we can get work done.

 

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Challenge Everything You Know About Work

I recently put this video up on Forbes but wanted to share it hear as well.  It’s about the importance of challenging our common ideas and assumptions of work.  This is crucial if organizations are to thrive and remain competitive in the new world of work.

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Should Managers and Leaders be Separated?

I decided that in 2014 I want to do more videos.  I have a Youtube channel but I haven’t really been using it.  I’m hoping to a do a lot more videos talking about the future of work and collaboration starting with this one on managers and leaders.  For some reason there’s a common assumption and a lot of talk around the separation of managers and leaders, however when it comes to the future of work, managers MUST be leaders.

Subscribe to my Youtube channel where I’ll try to do at least one video a week, hopefully more!

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