Advanced Find and Replace in Microsoft Word

Find and Replace

Advanced find and replace features allow users to search a document according to criteria including case e.g. uppercase, whole words and types of font. The find and replace function can be used to find many elements of a document including paragraph marks and formatted text.

Open the document you want to work on On the Home tab in the Editing group, click on Replace Click on More Click on the Match Case checkbox In the Find What text box type in the word you want to replace In the Replace With text box type the word you want to replace it with The search will only find a match that has the same lowercase lettering and will replace each instance of that word within the document

Finding Whole Words

Users can find whole words in a document and replace them with another whole word of their choice. This is useful if you want to find an exact match in a document. Rather than searching for text with the beginning of a word and coming up with several results, searching for whole words allows users to locate every instance of a word in a document and replace it with an alternative.

In the Find What text box, type in the word you want to replace In the Replace With text box, type in the word you want to replace it with Select the Find Whole Words Only checkbox Click on Replace All Only whole words matching the search will be replaced

Replacing Types of Font

Users can search a document for certain types of font and replace it with another type of font. This is a fast way of changing fonts within a document and can save time when involved in repetitive tasks.

In the Find and Replace dialog box, click on Format then Font On the Font tab, choose Times New Roman Click OK In the Find What text box, type in the word you want to replace In the Replace With text box, type in the word you want to replace it with Click on Replace Only text that is in the Times New Roman font will be replaced Save the document

Finding Paragraph Marks

When you press the Enter key, paragraph marks appear if the Show/Hide feature is turned on. Users can find these marks and replace them with alternative marks such as indents.

In the Find and Replace dialog box, click on the Find tab Click on the Special button then Paragraph Mark Click on Find Next Microsoft Word will search for any paragraph marks in the text