STRATEGIES FOR CROSS-CULTURAL INTERACTIONS – Respect Differences 2 -

To LEARN how to effectively communicate across cultures and enable the R of L E A R N., we must first practice using Active Communication

 

Five Steps to Manage Differences

Look at these situations, some of which you may have experienced firsthand.  The proposed solutions are taken from various client sessions where we brainstormed how best to respond to the issues stated below.

SITUATION:

APPROPRIATE ACTION STEPS:

If you don’t have enough information to respond to a disagreement through feedback or alternatives.
1. Ask for clarification to get a better understanding of the other person’s needs or concerns.  (“I’m not sure how you propose to get this done in six weeks.  Could you walk me through your plan?”)


When you understand someone’s needs and concerns, and are willing to consider alternatives.
2. Suggest and/or ask for alterna­tives. This may lead to the opportunity for clarification and confirmation, balanced feedback or building. (“I’m willing to look at other suppliers for – - – that are within our cost guidelines, but what will you do to ensure quality control?”)


If you’re still uncertain about what someone wants, and you want to continue the discussion.
3. State what’s important to you, and check what’s important to the other person. (“What matters to me is getting clean images quickly at a reasonable cost.  If I understand you correctly, you can guarantee the quality of the images but the cost is prohibitive.”)


It you’re still unable to identify alternatives and want to probe further. 
4. Temporarily remove restrictions. This may lead to the opportunity for clarification and confirmation, balanced building, or additional alternatives.  (“If there weren’t any restrictions, Brenda, what would you like to do?”)


When you clearly understand someone’s needs and concerns and have spent sufficient time trying to identify alternatives.
5. End discussion (by acknowl­edging that person’s right to his/her views and feelings), and state your decision. (“Raj, I understand why you want Marketing to promote this new application, but it will come back to haunt us if we can’t deliver it.  I can’t go along with what you are proposing to top management.”)

 

Yael Zofi