More Time & Space to Make Art? Sign Me Up! Write Winning Proposals for Grants & Residencies

Two of the most important skills an artist needs to develop are how to describe
themselves and how to describe their art. These skills are put on full display when the
task at hand is writing a grant or residency proposal. Grants are part of the diversified
income streams that make up a healthy art career. Residencies provide time away and
in some cases, specialized equipment, to test new ideas and create new bodies of
work. For those artists who have not made the leap to full-time creative, these two
supports are even more crucial.

The main reason artists get stopped is money. I know this from personal experience in
my life. As an artist who lives in one of the most expensive cities in the country, I am not
ready to quit my day job yet! Grants and residencies have allowed me to pursue new
series and garner new skills. I want to make sure you have the time and support for
your art. Let’s talk about how to effectively incorporate grants and residencies into your
art career and write winning proposals.

This article will teach you:
– How to search for opportunities;
– Which documents you need to apply for grants and residencies;
– Strategies to write a compelling application;
– How to develop realistic budgets;
– Tips and tricks to tackle rejection and keep a winning mindset, and
– How to celebrate your wins and use them to garner other opportunities!

In order to apply for most opportunities, you need the following:
– The names, addresses, phones, and emails of three references
– Artistic resume or CV
– Portfolio of Jpegs/5-10 artworks
– Performing Artists: short videos of your work 3-5 minutes.
– Writers 5-10 page writing samples. Each grant and residency opportunity will
vary, but have a 5 page and 10-page PDF ready to go. If you have a recent piece
from a journal or magazine, do a PDF with the journal or magazine cover.
– Budget (include artist fees, supplies, etc.,)

All documents – not just writing samples should be converted to PDFs. Occasionally
you may be asked for a current tax return. Some places may ask for the first page of
your current tax return, again scan it and convert it to a PDF.

If you are applying for cash or project support, you will need to include a budget.
Most government grant applications require one. You pay yourself, through the
artistic salaries line.

As artists, we want to make sure we have a visually appealing application For artistic
resumes & CVs, keep formatting clean and simple with a consistent font to make your
documents look attractive. Even if you are not a graphic designer, get a free or low-cost
format online. Resume Now has lots of free formats. (https://www.resume-now.com)

Don’t skimp on the quality of your photos and video. The one place I never hesitate to
spend money is on photographers that can shoot glass art. Last but not least, make
sure that your online presence is current. Keep your Website, Facebook, Twitter,
LinkedIn, Instagram, Pinterest — whatever you are using — up to date with your art and
writing activities.

Now that you have all the pieces for a good application at the ready, let’s talk
about where to get money. The best place to get money is from the government.
Start by looking at your local arts council. City and county—check both. Cities and
counties also buy art. Candid, formerly the Foundation Center, is another place to look
for money. You can search for individual grants and residencies at the library for free if
you live near one of their participating collections. Online service starts at $19.95/month.
NY Foundation for the Arts, “NYFA Source” lists thousands of grants residencies and
other opportunities. https://www.nyfa.org NYFA is also one of the oldest and most
reputable places that do fiscal sponsorship of artists if you need it to meet a particular
funder’s requirement.

Moving on to how to find the time. Residencies are all about having the time and space
to make art. Residencies can be solo time for you to work or time for you to study with a
master artist or writer in your discipline/genre. Sometimes residencies come with a cash
award and some don’t. Some residencies are fully supported and some offer 1/3-1/2 off
the costs and you have to match the rest. And, some residencies allow you to apply in a
group to make work.

Before you look for a residency, take a sheet of paper, or blank computer screen and answer the following questions:
– How long can you go away? Residencies average 2-8 weeks.
– Do you need to pay your rent or mortgage in advance?
– Can you rent your place while you are away?
– Will you have the funds to travel to a location? Are there particular states you
want to go to? International countries?
– Do you work with a specialized medium? (I work with glass so I like to go places
with a glass studio whenever possible.
– Are there particular times of year that are better for you to go away?
– Are you open to snow?
– Are you open to humidity?

– Do you care about cell phone service?
– Do you care about internet access?
– Are you willing to do some work during a residency or workshop? (Examples include Cooking, Housekeeping, Gardening, Yoga).

Once you have the answers to these questions, you are ready to search for a residency.
The College Art Association lists a number of residencies. Membership is required to
search their database. http://www.collegeart.org Art Rubicon: https://artrubicon.com is
visual arts-focused and Canadian-based, so lots of international opportunity listings.
ResArts is another source of international listings. http://www.resartis.org/en/ The
Vermont Studio Center has an extensive list of opportunities on its website.
https://vermontstudiocenter.org/resou... The Alliance for Artists Communities have a fully searchable database of residencies, the majority of their members are in the US https://www.artistcommunities.org/residencies Most residencies are taking applications for in-person residencies in 2022 in light of COVID-19. And, for
the remainder of 2021, I have seen the rise of “virtual residencies” which include cash
and professional development support meetings conducted over Zoom while the artist works from their home studio.

For the last section of this article, here are my favorite strategies to write winning
grant and residency applications. Be sure to follow the instructions for the letter. Use
the font, font size, and margins that are specified. Be strict with the word/character
counts for online applications. Write your documents in WORD first, then cut and paste
them into the online form when you are sure you are below the word or character count. Say everything you can to describe yourself when applying for fellowships/residencies.Include your age, race, ethnicity, gender, LGBTQ, geography. Also, specify the type of art or writing in detail i.e. glass, ceramics, paint, new media, fiction, nonfiction poetry,mixed media, music, type of instrument — donors give to all categories and in some cases, highly specific categories of people, locations and/or art forms to fund grants and residencies.

In order to manage your applications, keep a calendar! Put in application deadlines for
sure. You can also note when you apply when you expect to hear from them and when
you actually hear from them! If you are comfortable with spreadsheets, they are also a
good tool to track these dates from year to year. You can also set up a spreadsheet to
track this on Excel.

In closing, here are a few ways to tackle rejection and keep a winning mindset. The
best way to get over rejection is to win a grant, residency, or show. The best way to get
a grant or residency to apply and keep applying! Start with a goal of one application a
month. Work your way up to at least 20 applications a year. It often takes a minimum of 3 tries for the same grant or residency to get it. (Took me 3 times to get the Vermont Studio Residency – and then it was postponed due to COVID019!) Use positive affirmations. I love to get free “Notes from the Universe” and you can get them, too!
https://www.tut.com/Inspiration/nftu/

Send gratitude out for your wins. Write thank you letters for places you get awards.
Patronize programs and workshops at places where you have received support and
thank the staff in-person/online. Last but not least, at the end of the year, include the
nonprofits in your charitable giving if you are so inclined.
Best of luck in preparing lots of applications to get grants and residencies in the coming
year!

About the Author:
Cheryl Derricotte is a visual artist and her favorite mediums are glass and paper.
Originally from Washington, DC, she lives and makes art in San Francisco, CA. Her art
has been featured in the New York Times, The Guardian, The San Francisco Chronicle,
MerciSF and the San Francisco Business Times.

Recent awards include the Black(Space) Artist Residency at the Minnesota Street
Projects; 2020 YBCA100; This Will Take Time – Oakland Residency; Villa San
Francisco/French Consulate Micro-Residency; Windgate Craft Fellowship at the
Vermont Studio Center; the Antenna/Paper Machine Residency (New Orleans); San
Francisco Individual Artist Commission and the Hemera Foundation Tending Space
Fellowship for Artists. Glass awards include the Rick and Val Beck Scholarship for
Glass Art Alliance for Contemporary Glass’ Visionary Scholarship. Cheryl was an
inaugural Emerging Artist at the Museum of the African Diaspora in 2015/2016, on the
occasion of the Museum’s 10th Anniversary.

Cheryl is an active thought leader in the arts. She serves as the Chief Mindfulness
Officer of Crux, a nationwide cooperative of predominantly Black and other
underrepresented artists working at the intersection of art and technology through
immersive storytelling (AR/VR). Cheryl is a frequent speaker about her own work and
more broadly, contemporary political art. She loves helping new art collectors engage
with the art world to acquire work that is well-crafted and sparks conversation.

Learn more about Cheryl by visiting her website cherylderricottestudio.com

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