Why Your Organization Needs an Archives

The purpose of an archives is to preserve and make accessible the records of enduring value of an organization. Many organizations have established successful archives programs to leverage their most unique asset: their history. Archives are the direct by-products of an organization’s functions, providing a testament to its core values, accessible corporate memory, and information to shape its future. Since every company has a history, the benefits of an archival program are independent of size, prestige, and industry.

The Benefits of An Archives

An archival program provides a return on investment for your organization. Like other institutional resources, archival materials are assets that can help you:

Reduce operating costs through efficient information retrieval

Contribute to a sound risk management program

Communicate stability in times of change

Maximize your company’s reputation and brand

Provide great content for marketing and public relations activities

Strengthen loyalty through showcasing achievements

Preserve corporate memory and organizational heritage

Conduct business intelligence services

Support the legal department

Recognize the accomplishments of employees

Track philanthropic activities over time

Establish business continuity

Centralize and improve the efficiency of information

A well-organized archival program allows you to identify, save, and retrieve the information you need while safely removing the material you do not. Maintaining institutional knowledge through an archives gives organizations a competitive edge.

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