Stafford: Quentin���s Zoom Webinar Checklist���Noted

Quentin Stafford: Quentin���s Zoom Webinar Checklist https://statusq.org/archives/2020/07/05/9701/:

[Consider] Webinar mode... a paid add-on,... [with] an Eventbrite-style registration system, polls, Q&A chat windows, post-call surveys, the ability to livestream to YouTube, etc.
Make sure your camera is around eye-level or higher. Laptop users, I���m looking at you!...
Make sure there���s more light in front of you than there is behind you.
Use ethernet rather than wifi if you possibly can.
Use a decent microphone....
Avoid distracting (or boring) backgrounds.
Don���t use virtual backgrounds or automatic blurring.
Mute yourself when your microphone isn���t needed....
Have at least one trial session!... You, any speakers, and one or two other helpers. You want everyone to know what it���s like to be a panelist, and what it���s like to be an attendee. Things you���ll want to find out:
Can attendees take part in the chat?
If so, will that distract the speaker?
If, instead, you���re using the Q&A window, who sees what and when?
Have one of your test attendees submit questions and answer them privately, publicly, or reject them. What do they see?
Suppose you want to allow an attendee to say something using audio, how do you do it?
How much of this will the speaker be able to see when they���re sharing their Powerpoint presentation?
If they have a video embedded in their presentation, will everyone hear its audio?
You need more than just two of you to try this kind of thing out.
Don���t hold your trial session just before the event!
If your speakers are going to be sharing their screen, test that out in advance with every speaker.
Giving the talk, running the meeting, and collating questions are three jobs and ideally need three people.
You will get lots of last-minute requests for the meeting link, no matter how many times you���ve sent it out beforehand. Have it to hand at all times.
reate a TinyURL link to it in case you have to text it to someone at short notice.
Consider disaster scenarios.
Make yourself a checklist.
Are you recording this? Have you notified everyone? Will you make it available afterwards?
Do you want attendees to be able to use the chat? Turn it off if not.
Do you want attendees to be able to use/see the Q&A window? Set appropriately.
Have you enabled screen-sharing for participants? That���s an option on the host���s screen-sharing menu.
Tell the panel: turn off your phone, turn off notifications on your desktop and quit all other apps, make sure your family and dog know you���re not to be disturbed.
Make contingency plans so you aren���t distracted if your doorbell rings?
Tell the attendees: whether you���re recording the meeting, whether the video will be available, where the video will be available, whether you���re using Zoom���s ���Raise Hand��� feature, and how you���re handling Q&A.
Have a backup plan for what to do if something suddenly goes badly wrong?
���Spotlight��� the current speaker���s video.
���Spotlighting��� the speaker���s video is a good safety measure to stop unexpected switches when somebody���s dog barks in the background after you forgot to mute them!
Think about how you are going to finish the meeting professionally. Consider the final words you want to be ringing in hundreds of people���s ears as they depart.
Beware the still-live microphones and cameras.
Stick around afterwards for a while

.#noted #2020-07-09