Quick Access Toolbar
This is a tip that will work with all your Microsoft Office programs. The very top line of your Office program window includes the Quick Access Toolbar, the name of the file you are working on, the name of the program you are using (Word, Excel, etc.,) your user name, a button used to show your Ribbon Display Options, and your other “window” controls (Minimize, Maximize, and Close.) If you click on your Ribbon Display Options button, you will have three options: Auto-hide Ribbon, Show Tabs, and Show Tabs and Commands. As long as your display resolution is not smaller than 1920 x 1080, you should use the Show Tabs and Commands option. That way, all your Commands and the chosen Command Ribbon, are always visible.
The second line from the top of your program window, starts with the Tab labels. For Word 2016, the first four Tabs are File, Home, Insert, and Design. When you click on any Tab after File, its associated Commands are listed right below in the Command Ribbon. The Home Tab lists the most used Commands. But if you find yourself constantly changing to a different Tab and then back to Home, you can change the Quick Access Toolbar to save time. At the right end of those Quick Access Tools is a small button that is a drop-down box activator. Click on that button and you will see a box titled “Customize Quick Access Toolbar.” Below that is a list of standard commands, some of which have checkmarks to the left of them. Those are some of the commands that are currently displayed to the left. Just below the standard commands is the line “More Commands…”. Click on that and you will see a box that will allow you to Customize the Quick Access Toolbar. The box on the right shows the current toolbar commands and the box on the left can show all the commands available. Let’s say you want to add the command to Insert a Page Break. You may already know that the Page Break command is on the Insert Tab. Notice now that above the box on the left is a drop-down option to select “Choose commands from:”. Click on the drop-down button and select “Insert Tab”. That will show all the commands that are in the Insert Command Ribbon. Scroll down to “Insert Page Break” and click on it. Then click on the “Add >>” button between the two boxes. Then you can use the up and down arrow buttons to the right to move the “Insert Page Break” command to where you want it in the Quick Access Toolbar.
On my toolbar, I’ve also added “Update Table of Contents” from the References Tab. Click OK when the Toolbar is the way you want it. The Update TOC command is useful because for some reason, when you add a new Heading 1 title, it is automatically added to your navigation pane but not to your TOC. I know in my previous post, I called it an automatic TOC, I guess it’s really just “easily updated semi-automatic.”
The second line from the top of your program window, starts with the Tab labels. For Word 2016, the first four Tabs are File, Home, Insert, and Design. When you click on any Tab after File, its associated Commands are listed right below in the Command Ribbon. The Home Tab lists the most used Commands. But if you find yourself constantly changing to a different Tab and then back to Home, you can change the Quick Access Toolbar to save time. At the right end of those Quick Access Tools is a small button that is a drop-down box activator. Click on that button and you will see a box titled “Customize Quick Access Toolbar.” Below that is a list of standard commands, some of which have checkmarks to the left of them. Those are some of the commands that are currently displayed to the left. Just below the standard commands is the line “More Commands…”. Click on that and you will see a box that will allow you to Customize the Quick Access Toolbar. The box on the right shows the current toolbar commands and the box on the left can show all the commands available. Let’s say you want to add the command to Insert a Page Break. You may already know that the Page Break command is on the Insert Tab. Notice now that above the box on the left is a drop-down option to select “Choose commands from:”. Click on the drop-down button and select “Insert Tab”. That will show all the commands that are in the Insert Command Ribbon. Scroll down to “Insert Page Break” and click on it. Then click on the “Add >>” button between the two boxes. Then you can use the up and down arrow buttons to the right to move the “Insert Page Break” command to where you want it in the Quick Access Toolbar.
On my toolbar, I’ve also added “Update Table of Contents” from the References Tab. Click OK when the Toolbar is the way you want it. The Update TOC command is useful because for some reason, when you add a new Heading 1 title, it is automatically added to your navigation pane but not to your TOC. I know in my previous post, I called it an automatic TOC, I guess it’s really just “easily updated semi-automatic.”
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