Tiago Forte's Blog, page 42

MESA Part 2: The 10 Principles of Work Sprints

In Part 1, I described the basics of the team-based work sprint methodology known as MESA. In this article, I’ll take a closer look at the underlying principles that tie together MESA and other kinds of Accelerated Work Experiences (AWEs).

MESA’s 3 Core Principles

The team at MESA Co. has identified three principles they believe lie at the heart of their method: vulnerability, intention, and presence.

Vulnerability appears when the Leader takes the head of the table, stepping into a role that is part master of ceremonies, part inspirational visionary, part herder of cats, and part group therapist. If vulnerability is the courage to be seen when you have no control over the outcome, then the job of MESA Leader squarely fits.

Intention is all about knowing exactly why you’re doing something. Every pen and paper clip is set on the table with intention, each one subtly communicating, “We put this much intention into each pen – will you be as intentional about the work you do here?”

Presence is perhaps the most fundamental of the three. It includes doing just one thing at a time, and doing it well. But it goes far beyond focus. Being present as a Leader means making your personality 100% available to the people you are working with. It requires pulling all the various selves from the past and future, to reside in the here and now where discomfort, but also opportunity, reigns.

The 10 Principles of Sprints

As important as these three principles are, I believe they are only the tip of the iceberg of what is happening during a MESA. By exploring the others, I believe we can start to reveal what different kinds of Accelerated Work Experiences (AWEs) have in common.

These principles come in pairs, each balancing the other. The job of the Leader is to choose which one manifests at any given moment.

Indulgence vs. minimalism

There is undoubtedly a “WOW Factor” that is an important part of the MESA experience. The venues are often jaw-dropping, creating an atmosphere of indulgence and luxury so different from the bland offices or cramped cafes where so much of modern work is performed.

But this indulgence is counterbalanced against a stark, practical minimalism. The experience design team repeats “only the essentials” like a mantra, looking for any opportunity to strip away what isn’t needed. They will remove paintings from the walls if they are distracting, or count the number of pages in the notebooks to ensure there is no excess.

Obsession vs. improvisation

There is an unmistakable attitude of obsession in everything that MESA Co. does. From the precision of the place settings, to the unyielding commitment to tangible results, it is a culture that leaves room for the perfectionism of the creative people who participate as experts and makers. They are encouraged to fulfill the high standards that they often don’t have the chance to reach doing commercial work.

But the drive for excellence is balanced against a willingness to improvise at a moment’s notice. Leaders are even discouraged from researching too much about the client or their problem beforehand, because their learning in real time is an opportunity for everyone to learn along with them. Especially after Day 2, improvisation to changing circumstances is the art of leading a MESA.

Conflict vs. conviction

The MESA approach to conflict is very different from what I’ve witnessed in most corporate environments. Everyone is encouraged to “bring everything to the table,” especially their reservations and concerns about the progress of the MESA. There are no side conversations, no backchannels, and no hidden agendas entertained. The whole point of bringing everyone together in one place is to force the problems to emerge out into the open, where they can be addressed.

But it is towards the end of the MESA that the purpose of this conflict becomes clear. It is only by getting everyone’s doubts and fears out into the open, and showing them that they’ll be seen and heard, that you have the opportunity to build real conviction. Not just consensus, but a conviction that they know exactly what to do when they get home. The Problem Owner must go through every up and down of the experience to have the confidence to stand in front of an audience during the final presentation and say, “This is the solution I believe in.” Not because it went through many months of analysis, but because it emerged from a meeting of great minds working at their full capacity.

Pleasure vs. responsibility

One of MESA Co’s strongest beliefs is that work is inherently pleasurable. They don’t believe in adding games and gimmicks to make work “engaging.” Instead, they amplify natural rewards: the camaraderie of working late into the night with peers you respect, the satisfaction of seeing something you created immediately put to use, and the pure euphoria of completing the mission on the last day, with no follow up work required. MESA Co. sometimes speaks of their job as “seducing” participants into giving them their best work.

This seduction is balanced against responsibility. The role of the Leader is quite different from a typical facilitator on this point. The Leader is “110% responsible” for the results of the MESA, in the words of founder Bárbara Soalheiro. She insists that the Leader must be committed to greatness, not just delivering something to specifications. She is fond of telling people NOT to “trust the process,” because that just invites blind faith. Instead of trusting the process, the Leader has to make a decision that will produce results.

Thinking vs. doing

The MESA experience is extremely intellectually challenging. As a participant, you are expected to integrate new knowledge and turn it into action at a stunning pace. The problems that are worthy of a MESA are often thorny and multidimensional. They often involve shaping complex systems impacting many thousands of people. Thinking through the implications is essential.

But thinking also has its limits. While in debate mode, people’s minds are set to criticize. And they can always find something to critique. By switching everyone into maker mode any time progress bogs down, suddenly their minds begin looking for solutions. By asking them to demonstrate instead of elaborate, any decisions that are made are more grounded in reality.

Tuning the environment

Each of the pairs of principles above is like a dial on a control panel, allowing the MESA Leader to fine tune how the group is working.  By holding time as the only fixed constraint, explicitly meeting the needs of everyone present, and placing them all around the same table with access to the same information, the playing field is leveled.

On this level playing field, it is the responsibility and the burden of the MESA Leader to allow everyone to do the best work of their lives.

In Part 3, I’ll look at other key elements of the MESA method, and how they help unlock the creative potential of the people who participate.

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The Maker’s Guide to Content Curation, Part 2: The 7 Pillars

In Part 1, I argued that curating the content of others was an excellent way to start creating content of one’s own, whether your goal is advancing your career or starting a business.

Now I want to answer the question: how exactly do I curate content?

In this guide I’ll share the best of what I’ve discovered.

There are 7 core lessons I’ve settled on:

Create a repository of valuable, pre-selected material
Learn (and fail) in public
Weave the personal and the objective
Provide value back to the people you curate
Always be pitching something
Feed and tune your network
Curate for yourself

1. Create a repository of valuable, pre-selected material

This is probably the most fundamental lesson, not only for content curation but for knowledge work in general. That’s why it’s the primary focus in my online course Building a Second Brain.

It’s impossible to curate effectively just by sharing things on social media as you come across them. There’s no chance that you’ll know whether something is “the best” if you’re evaluating it in isolation. The value you provide is putting it into a broader context or narrative. And that requires collecting things in a repository before sharing them.

In 16th and 17th century Europe, it was fashionable for the wealthy and educated to keep a Wunderkammern, a “wonder chamber” or “cabinet of curiosities,” in their homes. These rooms were filled with interesting or rare artifacts – books, skeletons, jewels, shells, art, plants, minerals, taxidermy specimens, stones – from around the world. They were demonstrations of their owner’s intellect and hunger for knowledge. These collections were the precursors to modern museums, as places dedicated to the study of history, nature, and the arts.

You should do the same with your personal knowledge collection. Start by collecting a small set of valuable sources and personal insights for your own use. As it gains in size and value, start opening it to friends and colleagues. Eventually, you’ll have so much material that you can create “virtual exhibitions” for sharing publicly, which can be nothing more than websites, image galleries, or downloadable PDFs.

To read this story, become a Praxis member.

Praxis

You can choose to support Praxis with a subscription for $10 each month or $100 annually.

Members get access to:

1–3 exclusive articles per month, written or curated by Tiago Forte of Forte Labs
Members-only comments and responses
Early access to new online courses, ebooks, and events
A monthly Town Hall, hosted by Tiago and conducted via live videoconference, which can include open discussions, hands-on tutorials, guest interviews, or online workshops on productivity-related topics

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The Maker’s Guide to Content Curation, Part 2

In Part 1, I argued that curating the content of others was an excellent way to start creating content of one’s own, whether your goal is advancing your career or starting a business.

Now I want to answer the question: how exactly do I curate content?

In this guide I’ll share the best of what I’ve discovered.

There are 7 core lessons I’ve settled on:

Create a repository of valuable, pre-selected material
Learn (and fail) in public
Weave the personal and the objective
Provide value back to the people you curate
Always be pitching something
Feed and tune your network
Curate for yourself

1. Create a repository of valuable, pre-selected material

This is probably the most fundamental lesson, not only for content curation but for knowledge work in general. That’s why it’s the primary focus in my online course Building a Second Brain.

It’s impossible to curate effectively just by sharing things on social media as you come across them. There’s no chance that you’ll know whether something is “the best” if you’re evaluating it in isolation. The value you provide is putting it into a broader context or narrative. And that requires collecting things in a repository before sharing them.

In 16th and 17th century Europe, it was fashionable for the wealthy and educated to keep a Wunderkammern, a “wonder chamber” or “cabinet of curiosities,” in their homes. These rooms were filled with interesting or rare artifacts – books, skeletons, jewels, shells, art, plants, minerals, taxidermy specimens, stones – from around the world. They were demonstrations of their owner’s intellect and hunger for knowledge. These collections were the precursors to modern museums, as places dedicated to the study of history, nature, and the arts.

You should do the same with your personal knowledge collection. Start by collecting a small set of valuable sources and personal insights for your own use. As it gains in size and value, start opening it to friends and colleagues. Eventually, you’ll have so much material that you can create “virtual exhibitions” for sharing publicly, which can be nothing more than websites, image galleries, or downloadable PDFs.

To read this story, become a Praxis member.

Praxis

You can choose to support Praxis with a subscription for $10 each month or $100 annually.

Members get access to:

1–3 exclusive articles per month, written or curated by Tiago Forte of Forte Labs
Members-only comments and responses
Early access to new online courses, ebooks, and events
A monthly Town Hall, hosted by Tiago and conducted via live videoconference, which can include open discussions, hands-on tutorials, guest interviews, or online workshops on productivity-related topics

Click here to learn more about what's included in a Praxis membership.

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The Maker’s Guide to Content Curation, Part 1: Open-Sourcing Your Learning Process

One of the best ways to advance your career, start an extra income stream, or become an entrepreneur is by creating content.

By “content” I mean tangible information that delivers value to others, delivered over the internet. It could take the form of a blog post or a long-form essay, an instructional guide or a how-to video, an ebook or online course. Content is anything you make out of knowledge and ideas, either your own or those of others, that stands on its own as a stand-alone thing. Content typically has the goal of entertaining people, helping them learn something new, or giving them solutions to their problems without you having to be there.

Why is creating content such an effective way to advance almost anyone’s career or business? Because it gets you started making things, without many of the risks that are normally part of creating new things.

You gain experience in all stages of the creation process, from first thinking of the idea, to outlining the main points, to trying out different approaches, to refining and editing your “product,” to final delivery. But you get to do all this learning without paying for expensive overhead, like a staff, office rent, or equipment. You don’t need to quit your job or spend years earning a new degree. Creating most kinds of content requires nothing more than a computer or a smartphone to get started.

Information products have many similarities to physical products. They both require a process of development and marketing, both need to be produced and delivered, and both can be sold to make money.

But information products have a few key differences that make them perfectly suited to getting a business off the ground. First, they can be created out of nothing but thinking and effort. The cost of raw materials is zero. Second, once you’ve produced the first one, they cost nothing to duplicate. The cost of additional manufacturing is zero. Third, they can be stored for free on your computer, and delivered for free over the internet. Inventory and distribution cost zero. And fourth, you can easily edit a text, modify an image, or change a webpage after the fact, often even after they’ve been delivered. The costs of modification are zero.

That last one is actually the most important. Because early on, your biggest challenge is knowing what to create. You may have lots of ideas of what you think people would want, but until you actually have the money in hand, you can’t be completely sure.

The biggest risk with physical products is that you have to spend a lot of money upfront – raw materials, design, manufacturing, storage, distribution, marketing – before you have the first opportunity to discover whether people truly want it. But content creation almost eliminates this risk, because all these costs are virtually zero. You can create a piece of content in a few hours or days, post it online, and get immediate feedback on whether it meets people’s needs. If it does, you simply keep duplicating and selling it. If it doesn’t, you can make changes in a matter of minutes and republish it as a “new and improved” version!

To read this story, become a Praxis member.

Praxis

You can choose to support Praxis with a subscription for $10 each month or $100 annually.

Members get access to:

1–3 exclusive articles per month, written or curated by Tiago Forte of Forte Labs
Members-only comments and responses
Early access to new online courses, ebooks, and events
A monthly Town Hall, hosted by Tiago and conducted via live videoconference, which can include open discussions, hands-on tutorials, guest interviews, or online workshops on productivity-related topics

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The Maker’s Guide to Content Curation, Part 1

One of the best ways to advance your career, start an extra income stream, or become an entrepreneur is by creating content.

By “content” I mean tangible information that delivers value to others, delivered over the internet. It could take the form of a blog post or a long-form essay, an instructional guide or a how-to video, an ebook or online course. Content is anything you make out of knowledge and ideas, either your own or those of others, that stands on its own as a stand-alone thing. Content typically has the goal of entertaining people, helping them learn something new, or giving them solutions to their problems without you having to be there.

Why is creating content such an effective way to advance almost anyone’s career or business? Because it gets you started making things, without many of the risks that are normally part of creating new things.

You gain experience in all stages of the creation process, from first thinking of the idea, to outlining the main points, to trying out different approaches, to refining and editing your “product,” to final delivery. But you get to do all this learning without paying for expensive overhead, like a staff, office rent, or equipment. You don’t need to quit your job or spend years earning a new degree. Creating most kinds of content requires nothing more than a computer or a smartphone to get started.

Information products have many similarities to physical products. They both require a process of development and marketing, both need to be produced and delivered, and both can be sold to make money.

But information products have a few key differences that make them perfectly suited to getting a business off the ground. First, they can be created out of nothing but thinking and effort. The cost of raw materials is zero. Second, once you’ve produced the first one, they cost nothing to duplicate. The cost of additional manufacturing is zero. Third, they can be stored for free on your computer, and delivered for free over the internet. Inventory and distribution cost zero. And fourth, you can easily edit a text, modify an image, or change a webpage after the fact, often even after they’ve been delivered. The costs of modification are zero.

That last one is actually the most important. Because early on, your biggest challenge is knowing what to create. You may have lots of ideas of what you think people would want, but until you actually have the money in hand, you can’t be completely sure.

The biggest risk with physical products is that you have to spend a lot of money upfront – raw materials, design, manufacturing, storage, distribution, marketing – before you have the first opportunity to discover whether people truly want it. But content creation almost eliminates this risk, because all these costs are virtually zero. You can create a piece of content in a few hours or days, post it online, and get immediate feedback on whether it meets people’s needs. If it does, you simply keep duplicating and selling it. If it doesn’t, you can make changes in a matter of minutes and republish it as a “new and improved” version!

To read this story, become a Praxis member.

Praxis

You can choose to support Praxis with a subscription for $10 each month or $100 annually.

Members get access to:

1–3 exclusive articles per month, written or curated by Tiago Forte of Forte Labs
Members-only comments and responses
Early access to new online courses, ebooks, and events
A monthly Town Hall, hosted by Tiago and conducted via live videoconference, which can include open discussions, hands-on tutorials, guest interviews, or online workshops on productivity-related topics

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The Complete Guide to Saving Your Kindle Highlights

Millions of people around the world have experienced the joy of reading ebooks on Amazon’s Kindle platform. Whether it’s using a dedicated Kindle device, via the Kindle app for iOS or Android, or even for free on a computer, we’ve invested countless hours in reading and learning from these books.

But how about all those highlights you’ve made while reading? Kindle makes it so effortless to highlight the best passages, the ones you might really be able to benefit from or want to revisit later. But it’s not so easy to get those highlights OUT of their platform. There is actually no built-in way for you to export those highlights in a form that can be saved, edited, and shared with others.

But there is a way to “hack the system” using a special tool called Bookcision, and in this article I’ll show you how to use it. It’s really quite simple, but takes a little bit of practice. One of our contributors, Tasshin Fogleman, created this tutorial video to show you how. It is just one of the many powerful techniques we teach in our online course on how to curate and organize your knowledge and ideas, Building a Second Brain.

Links

Click here to visit the Bookcision page: https://readwise.io/bookcision
Click here to view your Kindle highlights: https://read.amazon.com/notebook
Click here to read our article on Progressive Summarization, the highlighting technique recommended in the video
Click here for more information on Building a Second Brain, our online course teaching a comprehensive method for getting the most out of your knowledge and ideas.

Common questions

Let me add a few notes to address common questions.

Why would I want to do this?

If there’s any reason you might want to use your highlights in the future. Maybe you’re highlighting a textbook and you want to be able to study key facts. Perhaps you’re writing a blog post and want to quote an author or cite their ideas. Or maybe you just like the way certain passages sound, and might want to revisit them someday.

Why not just use Kindle’s built-in “notebook” feature?

Because you have very little control over how those highlights are saved, edited, searched, annotated, or shared. Once they are on your computer, you can use them however you like. You become the sole owner of the highlights you’ve worked hard to create.

Which devices does this work on?

The example in the video uses the Apple operating system, called Mac OS, and Google’s web browser, Chrome. But this process can also be completed on Windows and using other browsers. Although you can make the highlights on a mobile device, this export process does have to be done on a desktop computer.

Is there any way to automate this process?

The steps demonstrated here are free, but you have to do them manually. If you’re using the notes app Evernote (that’s an affiliate link) you can pay for a service called Readwise to do it for you for $2.99 per month. We have no affiliation with them, besides being big fans. Readwise will create a dedicated notebook in your Evernote app titled “Readwise,” and any new highlights you make will show up there automatically. Click here to see my interview with the Readwise founders, including a demonstration of how it works.

Another paid option is Clippings.io, which I’ve never tried but I’m told works similarly.

Why do you recommend copying and pasting the highlights directly from the page, instead of using the “Copy to clipboard” or “Download” buttons?

Because this way, the location links are preserved. Clicking one of them will open the Kindle app on your computer, and take you straight to that exact location! It’s not strictly necessary, but saves you time when tracking down where a highlight came from.

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What do I do next?

Once you have your highlights, you can copy and paste them into a notes app like Evernote, OneNote, Bear, or Notion, or simply paste them into Microsoft Word or a plain text file.

Now you have the distilled knowledge of many hours of reading at your fingertips! Use that knowledge for your own research or writing; put it into practice to improve your productivity or health; curate the best ideas or passages to share on social media or a blog. The possibilities are endless.

I believe so much in the power of notes to change your life and work, I’ve created a whole online course on the topic of “personal knowledge management.” In Building a Second Brain, I teach you how to save your most valuable knowledge not only from Kindle, but from over a dozen other sources like online articles, webpages, social media posts, your phone camera, and others.

Enter your email address below if you’d like to hear more about the course, click here to watch the introductory lesson which gives you a good idea of what we cover, or check out our other case studies like this one.

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Science Fiction Books I’ve Read

I’ve listed below all the science fiction books I’ve read that I can remember, in no particular order. I’ve included the names of authors, and any other titles they’ve written directly below their first mention. See my 2-part article What I Learned About the Future by Reading 100 Science Fiction Books for my insights and takeaways from these books.

The best books are bolded, the great ones are underlined, and my absolute favorites are in red. I’ll keep this list updated as I read new ones.

Prelude to Foundation (Isaac Asimov)
Forward the Foundation
Foundation
Foundation and Empire
Second Foundation
Foundation’s Edge
Foundation and Earth
Caves of Steel
Bicentennial Man
Fahrenheit 451 (Ray Bradbury)
The Martian Chronicles (Ray Bradbury)
Ender’s Game (Orson Scott Card)
Speaker for the Dead
Xenocide
Children of the Mind
Ender’s Shadow
Shadow of the Hegemon
Shadow Puppets
The Forever War (Joe Haldeman)
Dune (Frank Herbert)
Dune Messiah
The Hitchhiker’s Guide to the Galaxy (Douglas Adams)
The Restaurant at the End of the Universe
Life, the Universe, and Everything
So Long, and Thanks for All the Fish
Mostly Harmless
1984 (George Orwell)
Animal Farm
Neuromancer (William Gibson)
Stranger in a Strange Land (Robert Heinlein)
Starship Troopers
Do Androids Dream of Electric Sheep (Philip K. Dick)
A Scanner Darkly
Flowers for Algernon (Daniel Keyes)
The War of the Worlds (H.G. Wells)
The Invisible Man
The Time Machine
Ringworld (Larry Niven)
Hyperion (Dan Simmons)
The Fall of Hyperion
Endymion
The Rise of Endymion
Brave New World (Aldous Huxley)
Jurassic Park (Michael Crichton)
The Lost World
Prey
Sphere
The Andromeda Strain
Timeline
Congo
Altered Carbon (Richard Morgan)
Broken Angels
Woken Furies
Wool (Hugh Howey)
Shift
Dust
Nexus (Ramez Naan)
Crux
Apex
Singularity Sky (Charles Stross)
Iron Sunrise
Accelerando
Saturn’s Children
Glasshouse
Rainbow’s End (Vernor Vinge)
I, Robot (Isaac Asimov)
Pacific Edge (Kim Stanley Robinson)
The Gold Coast
2001: A Space Odyssey (Arthur Clarke)
2010: Odyssey Two
2061: Odyssey Three
3001: The Final Odyssey
Childhood’s End
Snow Crash (Neil Stephenson)
20,000 Leagues Under the Sea (Jules Verne)
From the Earth to the Moon
A Wrinkle in Time (Madeleine L’Engle)
A Wind in the Door
A Swiftly Tilting Planet
Slaughterhouse-Five (Kurt Vonnegut)
The Road (Cormac McCarthy)
The Golden Globe (John Varley)
Makers (Cory Doctorow)
The Circle (Dave Eggers)
Revelation Space (Alastair Reynolds)
Left Hand of Darkness (Ursula K. Le Guin)
The Dispossessed
A Canticle for Leibowitz (Walter Miller)
Ready Player One (Ernest Cline)
Old Man’s War (John Scalzi)
I Am Legend (Richard Matheson)
Contact (Carl Sagan)
The Chrysalids (John Wyndham)
The Stand (Stephen King)
The Stars My Destination (Alfred Bester)
Never Let Me Go (Kazuo Ishiguro)
The Illustrated Man (Ray Bradbury)
Ubik (Philip K. Dick)
The Man in the High Castle
Gateway (Frederik Pohl)
Solaris (Stanislaw Lem)
Journey to the Center of the Earth (Jules Verne)
Frankenstein (Mary Shelley)
The Diamond Age (Neal Stephenson)
Pandora’s Star (Peter Hamilton)
Judas Unchained
Permutation City (Greg Egan)
World War Z (Max Brooks)
Aurora (Kim Stanley Robinson)
The Three Body Problem (Liu Cixin)
Blindsight (Peter Watts)

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Interview with Readwise Founders

I interviewed the founders of Readwise, Tristan Homsi and Daniel Doyon, for the October Praxis Town Hall last week.

Readwise is a service that’s popular with Praxis readers, allowing you to get more out of what you read by emailing you excerpts you’ve highlighted on Kindle, iBooks, Instapaper, and Highly. By reminding you periodically about the best ideas you’ve encountered in the past, it promotes retention, helps you apply them, and sparks unexpected connections.

It was a fantastic conversation, ranging from how their service works and what needs it addresses, to our own personal reading and highlighting strategies, to how it fits into the broader story of personal knowledge management.

If you want to try it out, sign up for a subscription on their website and reply to the purchase confirmation email saying you’re a Praxis reader. They’ll give you an extra 30 days free on top of the 30-day free trial.

Subscribe to Praxis, our members-only blog exploring the future of productivity, for just $10/month. Or follow us for free content via Twitter, Facebook, LinkedIn, or YouTube.

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Tiago’s Life Goals

To read this story, become a Praxis member.

Praxis

You can choose to support Praxis with a subscription for $10 each month or $100 annually.

Members get access to:

1–3 exclusive articles per month, written or curated by Tiago Forte of Forte Labs
Members-only comments and responses
Early access to new online courses, ebooks, and events
A monthly Town Hall, hosted by Tiago and conducted via live videoconference, which can include open discussions, hands-on tutorials, guest interviews, or online workshops on productivity-related topics

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Os 5 Passos Para se Tornar uma Máquina de Produtividade (Interview in Portuguese)

I recently did my first interview in Portuguese, for the Growthcast podcast hosted by Max Peters. We talk about productivity, knowledge management, and then get pretty deep into personal growth as a path to personal effectiveness.

See a summary here, or listen below:

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