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Published on June 22, 2015 01:23

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Who is talking in our head when we ‘read’

1. Q. Let’s review "sub vox" and let them decide. First, a few

cheap oakleys words from our sponsor.Subvocalization is the silent’ mental voice we hear as we read, and when we think." In testing 2 million students there has only been one’ who claimed "not" to hear the words as she reads text.

cheap oakleys Researchers over the past fifty years have characterized our sub vox’ as a learning aid they call itreinforcement"; other scholars call sub vox the worse limitation to rapid (speed reading), learning and test taking.2. Q. "What does speed reading have in common

fake oakleys with sub vox?"Ans. Let’s get into specific details so the answer doesn’t get murky and sound contradictory. We humans speak at a speed of 100 175 words per minute, but can "rapid gun" talk at up to 250 words per minute.reads basic’level of difficulty vocabulary (12th grade) stuff, like most novels and Reader’s Digest, at an average of 250 words per minute. Coincidence?3. Q. "I knew that " and as the

fake oakleys material becomes tougher, like text books, our rate of reading speed and comprehension drop like a rock, right?"Ans. Exactly, and that is why students, executives and professionals avoid reading and studying when at all possible " it’s a struggle. Of course we all know that we cannot survive in the 21st century without reading to maintain our level of skills and core knowledge, yet most of us admit being daunted in keeping up with our own field, much less all the new stuff on the Internet.Here’s the gist of it: students, college graduates, executives and professionals, cannot read faster than they can speak’, not much more than 250 words per minute.4. "OK, they read slowly " but

cheap oakleys most of us still believe that the slower we read the "better" our comprehension."Ans. All of the research over the past fifty years, shows that reading at 250 wpm creates fatigue, boredom, and causes us to lose the "context"of the text. We lose our place’ and have to reread (regress) the sentences and paragraphs, and that slows us down even more.Snailing cannot cut it when teachers and professors require massive daily reading assignments. Students who sub vox are at a disadvantage when they take exams, they plain run out of time.Students taking the SAT, GRE, LSAT, and GMAT, are handicapped and do poorly on the essays, logic, and reasoning sections. Later, in their career, many lose promotions because they cannot keep

fake cheap oakleys current with the changes in their field.Conclusion: a) the slower we read, the worse our comprehension.b) snailing causes school drop outs.c) subvocalization makes us hate reading and focus on TV.5. Q. "OK, subvocalization causes s l o w reading and poor comprehension, and lower financial earnings " we need help, not critics."Ans. We have a simple strategy to reduce sub vox by "half", and then by "seventy five" percent. It takes 21 consecutive days of practice for only

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Thinking of Getting a Bank Loan

Borrowing to start a business is not easy. Getting a bank loan, particularly for a start up business and a newbie entrepreneur, is like going through the

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Banks favor an established businessperson with a solid credit rating, a sizeable bank account, experience in the business they propose to enter, and business plans

fake oakley wholesale that show the ability to repay the loans. If you are not one, then you need to double your preparations to convince the banker to lend you that much needed start up capital. If your business is a start up, bankers will need to know as much as possible about you and your business. Lenders will ask for an awful lot of questions, and it takes a great deal of work to put it

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However, many small business owners often make the mistake of not being adequately prepared when going to the bank to the loan. Surprisingly, many loan applicants don even have the slightest idea how or when they intend to repay the money they requested. Often they don even know how much money they need. When asked how much money they want to borrow, many people give these two common responses: much money can

cheap oakleys I get? and much as possible. Is it any wonder that lenders say no?

The bottom line is that it pays to do your homework before you ask for a loan. Bear in mind that the probability of getting your loan approved goes up if the degree of risk associated with lending you money goes down. To lower your risk and improve your odds of getting the loan, you need to anticipate the question lenders will ask you. You need to present your banker insights into your business that may enable him or her to easily approve your loan. For example, prior to filling out a loan application, you should know:

2. How you plan to use the money?

Telling the banker that you want a loan to working capital to the fastest way for your loan to be denied. There are only three things you can do with a loan to buy new assets, pay off old debts, or to pay for operating expenses. Be specific as possible.

3. How long it will take you to repay the loan?

Your cash flow projections will help you formulate a repayment time frame for the loan. This is the time when you need to convince the banker of the good potential of your business and its long term profitability.

4. What rate of interest rate can you afford?

There is no sense in tying yourself up in a loan that will squeeze out your profits and bleed your business dry. It does not benefit you to take on debt that cannot be repaid.

5. What can you use as security for the loan?

A loan is a risk, and the bank needs to make sure that they can get their money back. You need to present your personal guarantee to repay the loan and collateral. Your goal is to convince the banker of the value of your collateral.

Of course, don forget to present that all important written business plan explaining in detail your business objectives, projected earnings for the next one to three years, marketing strategy, and other relevant information. Be sure your marketing strategies are outlined in detail to lend credence to your sales projections.

In addition to your business plan, you need to support your loan application with numbers preferably good ones. Part of that homework is to gather the financial data that will enable you to prove to

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Total monthly mortgage or rent payments

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The current value of all property, including real estate, stocks and bonds

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How to Grab Your Audience’s Attention with Video

Today, people are busier than ever and time is not cheap. With so much access to what happening in the world, people not only want to be up to date with everything, but they also want to absorb that mass of information in the most efficient way, which is why video is an increasingly popular marketing tactic. It is evident that it works when apps like Instragram and Vine are making millions through companies like Lowes who are using 6 second videos to attract viewers. Not only do videos educate consumers in a visual and friendlier way, they also help market and brand the company in a more memorable way.

The truth is that people don really read anymore. Based on a recent study, it was found that people read only

cheap oakleys 18% of the articles they choose. Moreover, viewers are only spending just a few seconds for every 100 words they read. What does this tell us? It tells us that one, our attention spans are decreasing, but also that there is an opportunity to capture a very large audience.

Videos work because they create an experience

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The First Shot

First, it is important to make the video visually

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fake cheap oakleys more memorable. Make your first shot captivating. A decent amount of thought should go into what the first shot should be. Just like a journalist spends time thinking of the perfect headline, you should invest time into thinking of the first shot.

Address the Audience

One of the most important things to consider when making the video is the audience. Whom are you speaking

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Related: Video Marketing Mistakes That Cost You SalesIt is extremely crucial that you do your research. Understand what your audience likes and find the patterns that will land you viewers. Break it down to the demographics which you targeting. Are they younger? Healthier? Older? In college? Ask these questions that you can see what you are advertising from their perspective. That way, when you are thinking from their shoes, you will automatically know what you want to see.

If you already have a video out, look into the analytics. How many people are watching your video? Read the comments and see what people are saying. Often times they will say how they got to this video. Was it something that they saw online that triggered them

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So if you captured your audience through a fantastic first shot, then awesome! Now, you have

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Media Musings Blog Archive Get your umbrella out because it

By Hannah Sinclair

Gone are the days when people like David Brown lived, breathed and read the weather. The role of the modern day weather presenter no longer requires any expertise, but instead a celebrity status.

These women are accomplished in their own right. Stephanie Rice and Giaan Rooney are Olympic swimmers that both made their mark on

oakley sunglasses discount Australian sporting history. Rebecca Judd, who grew popular after wearing a revealing red dress to the 2004 Brownlow presentation, has established herself as a fashion ambassador and major media personality.

But what makes these women qualified weather presenters?

Rebecca Judd hails from a background in speech pathology and has worked in adult rehabilitation at the Alfred Hospital.

Following a successful swimming career, Giaan Rooney was offered a number of hosting gigs on the Victorian edition of Postcards, Getaway and other programs.

These women have a wealth of experience as entertainment presenters, but no relevant qualifications in

cheap oakleys meteorology or even journalism. Yet despite all of this, they continue to replace field experts.

The death of meteorology gurus came whenSeven News Melbourne permanently replaced David Brown with Giaan Rooney.

Seven decided to invest their future in Rooney, 30, who only had six weeks experience in presenting weather, compared to Brown, 52, who had served nearly 20 years in the role.

When asked by the Sunday Herald Sun about his career, Brown said did not use

cheap replica oakleys scripts analysed the maps myself using my years of experience as a meteorologist to make forecasts, Brown said.

Seven decision was made in an effort to boost dwindling ratings and compete with Nine Livinia Nixon.

While using celebrities in the newsroom might be novel to begin with, experience and knowledge will always be essential to journalism, regardless of the subject matter.

These sorts of strategies to boost ratings might be effective in the short term, but the question remaining is whether it will affect the reputation of commercial news organisations in the long run?

AFL Brownlow, broadcast media, David Brown, Giaan Rooney, journalism, media, Rebecca Judd, Stephanie Rice, TV News, weather presenters

Posted under: Blogging, Future of media

Dated: Oct 04 2013

Interesting observations Hannah. I lead to believe that the weather is one of the most important and highest rating parts of a news bulletin so who they have to present it is vital to its success. I agree that experience and knowledge should always come first.

With that said, Mike Larkin has been doing Ten weather for what seems like forever and although he has radio and some journalism experience,

cheap oakleys he is not a meteorologist. He is a good television performer though. Maybe that what they are looking for.

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Christian Faith Benge Dies After Heart Stops In Haunted House

Benge was pronounced dead at

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"They said she was like a time bomb," Betty Benge said.

"Is this something that occurred because she had a heightened sense of fear? Or is this something that she could have been walking down the street and this occurred? We may never know that, but there’s really no way to medically pinpoint that," Doyle Burke, Warren County

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"We may never know for sure, but because her death involved heart problems, the fear in places like that could have pushed her over the edge’ so to speak," Uptegrove said.

The park advertises "live spooks, lunatics and chainsaw wielding madmen" on its website. Owner Brett Oakley told the Dayton Daily News that Benge hadn’t suffered an accident or injury at the attraction.

"It was a very unfortunate situation," Oakley said.

Benge’s family said they will remember their daughter as a young woman with strong faith, who sang in the choir at Eaton Road Full Gospel Church.

"I

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On Aug. The location is approximately 39 miles from the Lovingston gas station where she was last seen.

Murphy was not located with her vehicle.

Randy Taylor, 48, has been arrested for abduction by force in connection with the disappearance of Alexis Murphy.

Alexis Murphy is described as an African American female, 5

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Anyone with information concerning the whereabouts of Alexis Murphy should contact the Nelson County Sheriff’s Office at 434 263 7050.

Dalene Mcilwain, 15, was last seen at her mother’s house in Niagara Falls, New York, on September 6, 2013.

Mcilwain is described as an African American female, about 5 feet 2 inches tall and about 100 pounds.

Anyone with information on Mcilwain can call NCMEC at 800 THE LOST (843 5678) or The City of Niagara Falls Police Department at 716 286 4547.

Teen was reported missing from the Johnny Robinson Boys home in August 2013.

Tate is described as an African American male, 5’9" tall and weighing about 160 pounds.

Anyone with information about Jamison Tate’s whereabouts is asked to call the Monroe Police Department at 318 329 2600 or Crimestoppers at 318 388 2274.

Dannette (pictured left) and Jeannette Millbrooks, 16 year old fraternal twins, disappeared without a

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According to relatives, the twins had gone to a relative’s house to get some money to ride a bus back and forth to school. They then stopped by a friend’s house. Afterward the twins walked to a nearby Pump N Shop gas station, where they bought chips and a drink. They have not been seen since.

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June 9, 2015

Podcast #4 – GTD and Brute Force

What do you do when brute force is no longer an option? That’s a question that Byron Palmer, an innovator and grazing specialist for the Sonoma Mountain Institute, found himself wrestling with as he progressed in his career and life. Join our CEO Mike Williams, as he and Byron walk through his journey of discovering GTD, the value it brings to him and how he continues to integrate subtle elements to create greater levels of coherence.

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Podcast Transcript

ANDREW J. MASON: You’re listening to Getting Things Done, the official podcast of the David Allen Company, Episode 4, with our featured conversation between Byron Palmer and guest interviewer CEO of David Allen Company, Mike Williams.

Welcome again, to another episode of Getting Things Done, GTD for shorthand. I’m Andrew J. Mason and if this is your first episode with us, we want to welcome you. We are so glad you’re along for the ride. I mean this podcast really is all about helping you on your journey, learning the art of stress free productivity. So if this is your first episode, I do encourage you to go ahead and go back to Episodes 1 through 3, catch up, listen in. There is just so much good inspiration in there, including interviews with David Allen himself, New York Times best-selling author Daniel Pink, as well as some practical steps like a guided mindsweep. So you’ll want to check that out if you haven’t already.

Well in the first episode, we mentioned, you’d be learning from an entire spectrum of people, life styles and careers and today we are so honored for two reasons. First, we’re going to be interviewing Byron Palmer who did some tremendous work with sustainable agriculture and we’ll be learning how his GTD system helps him stay on top of it all, and secondly, our guest interviewer today is our company’s CEO Mike Williams.

This really is a community and if you’re interested in diving deeper in that community, maybe getting early access to interviews like these, or helping guide each other along the way, there is so much more, head on over to GettingThingsDone.com/podcast, to find out how you can be a part of GTD Connect and stay tuned to the end of this interview for a coupon code that’s going to give you a great discount.

Well hey, the GTD path of mastery never really ends and Mike models that so well. I mean, you can tell that he is a lifelong learner and his passion and curiosity definitely shine through in this interview. So here is our CEO, Mike Williams, interviewing Byron Palmer on his GTD experience.

MIKE WILLIAMS: Long before I joined the David Allen Company, I was a GTDer, joined the path of mastery. Along that journey I had a chance to talk with a lot of people and one of the things that we all had in common was a passion for what GTD released in us and a common language that it produced.

So today, I’m joined by Byron Palmer and Byron as a fellow GTDer, came to us through a letter of gratitude for what GTD brought into his world and we’re looking to reach out to GTDers and learn from them and so Bryon, you’re here today to talk to us about that. I’m very grateful that you’re here and as a starting question, just an opening question, tell us a little bit about yourself, who you are and what do you do?

BYRON PALMER: Yeah, well thank you so much. I really appreciate the opportunity to tell you a little bit about my story. Currently you’ll find me in Pengrove, which is a little town about 45 minutes north of San Francisco, sort of nestled in between the town of Sonoma and Napa. So wine country, agricultural country. I work for a non-profit that does agricultural restoration.

MIKE WILLIAMS: So tell me a little bit about the arc of your career and where along that journey did you stumble upon GTD. I’m wondering, just curious, how you found this methodology.

BYRON PALMER: So early on in the workplace after college, I took pride really I think in being able to solve problems for people. I think it is, and still is a way to gain acceptance not only of myself, but also from others. I found that if I could help people solve problems, I ended up getting to work in amazing places and do really fun things. And in my mid-twenties I was sort of you know, working this dream job and working with amazing folks as an independent contractor and really just trying to solve problems for people in different ways and I was doing alright, but what I found out was I started solving problems for folks, they gave me more problems to solve. Are you familiar – has this ever happened to you?

MIKE WILLIAMS: Ha, ha, ha – absolutely! The better you get, the better you better get – so … ha, ha, ha. Yeah!

BYRON PALMER: And so, you know, it’s like one or two things either happens I think a lot, is either you say no, or you start dropping balls and making messes and I definitely wasn’t going to say no. So, I just started becoming less good at more things, you know, dropping more balls, hoping people weren’t noticing, but I was noticing and it was driving me crazy and uh, another guy that I was working with told me about GTD, and I loved the title. So I opened up the book and read it cover-to-cover a number of times and implemented it and it definitely transformed my life. I was really busy, really slammed. I did quality of life, before I found GTD was lower. I was doing – you know, I had great friends, great – great job, working in a great environment, but I just had so much going on that I wasn’t able to be present to enjoy it at all.

MIKE WILLIAMS: Um hm.

BYRON PALMER: And I think what GTD really gave me was that ability to, you know, get it all out of my head and be present and improve the quality of my life dramatically.

MIKE WILLIAMS: You know you mentioned like in your twenties, you’re just a) full of energy and then maybe life wasn’t as complicated so you had the gift of brute force. Can you talk a little bit about the brute force transition and you know, the intersection with GTD and some of the pain points that helped solve or the awakening that happened during that period?

BYRON PALMER: When you ask me that question, I have this memory, specifically. I’m sitting in the office of the documentary film company that I worked for and it’s 6:00 o’clock at night. I have a cup of coffee on my desk. Everyone’s closing up in the building that I’m working – you know, the lights are turning off. Everyone sort of works normal 9 to 5 five hours. Our director of photography walks by and he looks at me and I’m kind of just ready to keep going and you know, I feel like I’m just getting starting and its 6:00 p.m. and I started at 8:30 or whatever. And he looks at me, he’s like, “How do you do that?” And at this point I’m 25 or something, right?

And I’m like, “I don’t know, I just – you know, I just do.” You know, I think I turn out the lights at 9:00 o’clock and I was, you know, I was pretty spent, but I could just do that, right? I had that capacity, I had that energy. I was 25 years old. What was the expense? The expense was not having energy and time to see my friends as much. A lot less calls to home.

MIKE WILLIAMS: Um hm.

BYRON PALMER: You know, my parents saying, “Where are you? What are you doing?” Not being able to make enough time for friends and home. When I look at you know, the things that I value and the way I want to spend my life, like that wasn’t necessarily happening. It was just all focused. As I got older, you know, things got more complicated. I, you know, got a partner, I got married, you know, you get a house, you get – there’s all sorts of things that happened and luckily for me, when I first got a partner is when I actually found GTD. I think I was 28 at the time. It allowed me to layer on complexities that life demanded of me. You know, all the bills, all the commitments, birthday parties, presidents, contribution, like – walk with friends, talk about relationships, like all of the commitments – all of the things that sort of layer onto life. It allowed me to add those things without adding the same amount of stress.

MIKE WILLIAMS: Nice. Those are interesting benefits that come out of the GTD system. So I’d like to venture back in and maybe go down to another layer of detail which I always find fascinating. You know, how people came to GTD and one of the things I picked up on was – you read the book and then you re-read the book and then you re-read the book.

I’m curious if you had a similar experience as you read and re-read the David Allen Getting Things Done book or whatever books you read.

BYRON PALMER: That was a deep and layered question huh?

MIKE WILLIAMS: Ha, ha, ha. I’m good at those. Ha, ha, ha.

BYRON PALMER: Yeah, ha, ha, ha, ha. You know there’s this truism or you’re just a different person every time you interact with content. You interact with it, whatever it is, you embody it to a certain degree, you change as a person and then you see the content again and you’re a whole other person, so you’re going to experience it differently and grow, right?

And I think that’s been the case with GTD. I could not imagine when I interacted with GTD the first time how complicated my life was going to be. When I came across it I was like, “Oh this is great!” But I didn’t actually understand how important it was going to be for me at the time.

When I first interacted with it, I think the two most significant elements that I implemented were the collection habit and the weekly review.

MIKE WILLIAMS: So tell me more. Give me some juice here about how do you collect? What were your collection tools and your instillation, your implementation and how that morphed over time?

BYRON PALMER: I had a physical in-box that was sort of in a briefcase like thing that would move around with me and a notepad, early on, because this was when I still a flip phone. I didn’t have a PDA or anything like that. And I would set up a mobile office. I didn’t have a steady office in any place, so I’d set up a mobile office and I had a briefcase and like a little to-go file folder, it wasn’t that big and I think the two – like I said the two biggest things were I would collect everything and I would process it in a weekly review. And one of the things that I found early on were like, “Oh, well I don’t want to forget to do this. I’m just going to put it in my weekly review.” Like my weekly review started getting seriously onerous.

You know, I’m like, review every project, support material, because I want to be comprehensive. I think early on when I was implementing GTD, being comprehensive was more important than, I want to say, continuity and longevity. I actually developed a weekly review that was so cumbersome that I started – I started getting serious psychic resistance to the weekly review. I started simplifying my weekly review and I started realizing that my ability to create systems and things for myself to do was far in excess of my ability to execute those things. I don’t know if you’ve ever experienced that.

MIKE WILLIAMS: Yeah, oh yeah – oh yes. And that’s one of the brilliant aspects of GTD. You start to see how often you’ve gone to the buffet and how much you’re taking off of it and trying to eat …

BYRON PALMER: Yeah.

MIKE WILLIAMS: … and becoming really conscious to that. So tell me a little bit more. I love where you’re going with the weekly review. How did you renegotiate with yourself to find a way to create the conditions to make it more attractive for you?

BYRON PALMER: At a certain point in my life, I think I had this like personal pep talk, where I said, “Look you can either be comprehensive or you can be simple and effective”, and I decided that simplicity was more important than being comprehensive. It doesn’t mean that I don’t include, you know, everything that I need to include. It just means that I – if it doesn’t absolutely have to happen, if it’s not going to make my business fail, I started shrinking it down and now, and just to talk a little bit about the evolution of my system now, so now everything’s digital for me.

I have a lot more stability in my life, so I do have a physical in-box. I do have a dedicated office. Don’t tell David, but I share a desk with my wife and …

MIKE WILLIAMS: It’ll be our secret.

BYRON PALMER: Yeah, just you and me – just you and me and the listeners.

MIKE WILLIAMS: Ha, ha, ha. That’s right.

BYRON PALMER: And I wish I didn’t but I don’t have the ability or I’m not making the time or I decided to not, you know, put another desk in my front room or whatever it is, all the excuses they come. Everything’s digital now in my place. My life’s more stable and uh but the inputs and the open loops are coming at me a lot faster and so what I use now is to collect and process and organize, is a tool called a sana, which is a Cloud based project management system that’s sort of GTD inspired. I collect almost everything digitally either through a sana directly because I can have it on an app on my phone and then I do all my processing on my computer because it’s an easier interface, if I can’t collect it on a sana because app won’t be responsive because it does need data connection, so if I’m out on a ranch and I’m like, “Oh man, I need to remember to replace this water valve.” Or, “I need to remember to bring the minerals for the cattle”, I use another application called Google keep, uh, but I’m not sure if you’re familiar with that, but it’s great and you can add reminders, you can take pictures, you can add audio recordings, whatever, so basically I have three in-boxes now and one is a paper based system and there’s two digital ones that sort of work in tandem today.

David talks so much about having things you like and things the way you like so you don’t have psychic resistance and I can’t just say how important that is enough. If you don’t have notepads you like, and pens you like and file cabinets you like, I feel that in my body, the sort of apprehension to like – take notes, unless I’ve got the 7 mm rollerball you know Bics I like, whatever it is. The gears – a key component and the more I’ve done this, the more I realize – it’s like – just get it – just get it and have enough, have more than you need. It’s like I don’t want to be hunting for the pens I like. I want like Costco pack of tens.

MIKE WILLIAMS: Ha, ha, ha.

BYRON PALMER: You know?

MIKE WILLIAMS: Love that. It’s so interesting. One of things we encourage folks to do is embrace what you’re saying which is create the conditions for you to just find joy in the tools that you’re using, because you’re going to use them so often, really pay attention to that because it can have a huge lift for you. You have choice here. It’s a very interesting behavioral thing to watch, people connecting to like – you know what? You’re right, I can choose a paper that I want. Somehow fun got a bad rap somewhere along the line. You had to work hard. Why can’t work be fun and joyful as well? So these little things make a big difference.

BYRON PALMER: My wife is awesome and she gets also – she doesn’t use GTD but she gets all sorts of stuff done. I mean, she’s just – she’s just doing it. She got us some filing cabinets a while ago. You know, she got them used. You know we both work in food and agriculture so we don’t have a ton of disposable income to be throwing around and I didn’t necessarily enjoy using them. I really appreciated the effort that she made and she got – you know, and she did it and like I said, she gets so much done, but I didn’t like using them and I’m like, “Many I really want a HON filing cabinet. So I found like a used office supply place that like liquidates offices and they had a bunch of them and I just – I interacted with every single one to make sure every drawer and every piece of everything work, you know, and it’s like I walk out for one with a quarter of the price. So I think there’s work-arounds, but when you tell people that. “Like what did you do this week?”

I’m like, “Oh I went – I went file cabinet shopping.”

MIKE WILLIAMS: Ha, ha, ha.

BYRON PALMER: They’re like, “Oh that sounds super-fun.”

No, I’m like, “It was awesome!”

MIKE WILLIAMS: Ha, ha – you don’t understand. File cabinets, plus labor, plus good labels equals so much uh …

BYRON PALMER: Yeah.

MIKE WILLIAMS: … resistance removed from your life. Uh you mentioned that you do most of your processing at your computer. I’ve got to imagine that somewhere along the line you found that doing some single threading processing at your computer was more advantageous than trying to do it on a small digital device. It’s a working hypothesis I have in this conversation, but I just wanted to test it and – is that why you ended up processing more at your computer because you had the tools and everything needed in that context to do it more effectively or – tell me a …

BYRON PALMER: Definitely.

MIKE WILLIAMS: … little bit more about that experience.

BYRON PALMER: I really don’t enjoy interacting extensively with my phone interface in any capacity – you know, other than maybe like reading the news or checking an e-mail, but any serious work, you know, I’d say that the amount of time it takes to get serious work done on my phone is probably quadruple, you know, or quintuple. It takes a computer. And when I’m at the computer, I can just fly through it, because the interface is just so much wider and uh user friendly. That’s the tool that enables me to do it the fastest with the least psychic resistance the most efficiently. I – when I work and I’m managing cattle, I’m out on the landscape, we manage a variety of properties. I’m out on those properties, but when I’m doing all the administration work um or you know, visioning work or whatever it is that I’m doing for the work – I work from home, which is great, so I can have my sort of cockpit set up there effectively and figuring out what are the tools that I need to be enjoying processing the most, and paying attention to that is really important, because if you’re doing something and you’re noticing, you know, just noticing emotions and you’re like – are you – are you tense, are you upset, are you frustrated? Like where are you carrying that? That’s pointing to something about – I think, about the way your systems are set up and that there’s room for improvement, if you’re feeling that way.

MIKE WILLIAMS: You know, it ties back to, you know, I love your arc, I love your evolution. Going back to your early 20’s when you found GTD, you were working at a level with what had your attention at that moment and – and once you started clearing out, you know, the business and what was frustrating you, what had your attention that was on cruise control what was behind that was – ooh – now what really has my attention and then – then you started working on that layer.

BYRON PALMER: I think one of the most amazing things about GTD is the power of distributed cognition. I work with a lot of amazing folks, I have a lot of friends that do great work and they do – you know they work for non-profit, they work for environmental education, they work in social justice and they’re just doing great work. You know, we often talk about how we’re forming ideas and executing and things like that and one of the things is with GTD is the ability to capture your creativity whenever it comes. Because I often find, if I open up a document and I’m like starting a project, I don’t necessarily have the creativity in that moment, uh when the curser’s blinking. But what happens is, I close the document and I’ve got all sorts of creativity. I’m on a walk, I’m out with the cattle, I’m out with the dogs, I’m out with my wife, I’m in the bathroom. If I’m able to capture that in a system and then put it together later, the amount of creativity that really comes out and is captured and can be implemented is huge because I’m not requiring myself to just think in the moment and have a good idea. Oh, like – who’s got a good idea here? You know, and I capture it over time.

I’ve had the surprise – I don’t know if you’ve ever had the surprise where you forgot that you created a protocol or a document or – or project support materials and like years later you go to try to get some information on this topic and you pull and it shows up and you’re like, “Holy smokes! I already solved this problem and it’s right here!” I’m so appreciative of my previous self for doing this for me. You know?

MIKE WILLIAMS: Yeah.

BYRON PALMER: That I can’t even remember that I did it. And that’s been super helpful. I think like, you know, just like loss of creativity in all these amazing moments and ideas that we all have, you know, is almost like epidemic um of lost creativity and ability to execute and we have a lot of big problems in the world right now and we need the ability to capture those ideas and put them into systems and organize them and execute. Like we need those ideas with the challenges that are facing us, so I really appreciate that how our distributed cognition and like constant capture of creativity and the ability to help us implement it.

MIKE WILLIAMS: I couldn’t agree with you more and, you know, for those listening, distributed cognition is really an interesting word for writing something down, placing it in a bucket or capture and collection where you can clarify what you’re thinking about it and then move it to the appropriate bucket, so your brain can step back and look at it again anew and the next level of the checklist and the beauty of those things. If you remember that they exist and when you can call them into action to serve you is just tremendous.

BYRON PALMER: At our house, we um, if we can get a checklist for it or standardize it, we try to do it. So for instance we have dog sitters, we have like the guidelines, everything you need to do. Print it out. We just hand it to them. You know, you’re packing for a trip, got different pack lists. Is it a three day camping trip, is it a back-packing trip, is it a car camping trip? And we call them S-O-P uh S-POPs, which is Standard Palmer Operating Procedures. So …

MIKE WILLIAMS: Love it. Ha, ha, ha.

BYRON PALMER: … yeah, we have a whole folder for that. So anytime we do anything that we know we’re going to do again like sell a car, you know we just try to create a protocol for it, put it in the file folder and doodle box and you can just bust it out again when you need it, which is really helpful.

MIKE WILLIAMS: If you were to sit down with your younger self, let’s say in college, what would you tell your younger self about GTD or this methodology?

BYRON PALMER: If I was talking to my younger self, like if I could sit down with myself in college, I’d probably look me in the eye, sort of have a come to Jesus and say, “Read this book and it’s going to be essential for you thriving.” Because I went to college and I studied really hard. I got a business degree and I didn’t learn anything remotely like what was in GTD. I learned a bunch of abstract concepts that I forgot and I think really teaching myself specifically about the collection habit and the weekly review and the power of the next action would be three things that I would really just try to hit home to myself at that point.

MIKE WILLIAMS: How about some pain points that uh it helps solve over the arc of your journey so far?

BYRON PALMER: Hmm. You know, I think relationships is probably the biggest pain point that it helped on my journey. I’m one of those people where if you’ve got open loops and you’re not doing something with it, about it, right in that minute and I’m thinking about it, I’m obsessing and it’s stressing me out, if it’s not collected in a system outside my head. So that means that I’m always thinking about it, without GTD here. And like a hamster on a wheel. And that can drive – that drove me crazy. And so I felt like if I wasn’t working on those things, I – you know, I was missing out, I was losing. So I was always trying to work on something and that didn’t leave as much time for my relationships with friends and family and with myself and the things that I wanted to do to take care of and nurture myself and my self care.

When I eventually got everything down into a system that I trust where I could review it, review what all – you know all the next actions, I could then be present for being with my wife, being with my friends, being with my family, so I would say, not only did it allow me to be more present, it gave me the ability to additionally schedule time and make time, make time available – right? Put first things first, and so it definitely empowered me sort of in both of those realms and it allowed me to schedule time for myself in doing what I want to do with myself, so …

MIKE WILLIAMS: Did others around you notice a change of any sort?

BYRON PALMER: I don’t know. You know, they definitely noticed I was around more and definitely my friends noticed some changes and I think in the work environment people noticed changes. And because it also became part of personally like honoring commitments became part of what was really important to me and GTD allowed me to do that. So I think people noticed that as well, that my ability to sort of honor and keep those commitments got better and better.

MIKE WILLIAMS: So what’s – what’s next on the horizon for you as far as – you know – where – where do you want to bring your GTD system next and what’s next for you as far as the career aspect and vision and purpose that you’re shooting for or striving for and where would you like to go next as you continue your own personal journey?

BYRON PALMER: We didn’t get too much into the weeds of the work that I do, but the industry in which I participate is extremely challenging, over 93% of people that ranch lose money. It’s one of the few industries in which people actually work a full time job to support their other job. It’s important for me to help figure out how to do what we do and make it economically viable and repeatable. And I work with a great team of three other guys. We work for a non-profit and we also have a for-profit that we’re working on developing as well. You know, there’s not a ton of books out there on this. You know, how do we have happier animals and happier people and all that. And that’s the vision you know, that we’re working towards. Specifically as it relates to GTD, because the industry I work in structurally, it’s just not set up to make a good living, I need to be Johnny-on-the-spot with my organization and my capturing of my ideas and my creativity and my ability to keep commitments and work with others and so I imagine that my – my adherence to GTD will get even more fanatical in order for me to stay at the top of my game and do all those things that I was just talking about in our vision, but at the same time enjoy time with my wife, dogs, you know, have some kids, uh spend time with my family, because I’m not interested in building a business or an economic model that is using unsustainable effort because I don’t have it anymore. I’m not 25 with a cup of coffee at 9:00 p.m. you know, in the office reviewing you know, video footage. I don’t have that kind of gusto. So I think my systems are going to get a little bit tighter, specifically, I think my next action thinking is going to become fundamental. I’ll just, you know, just always on that next action piece, keeping hard edges to the different – to my calendar, keeping hard edges to like when I’m doing what stage of a process – those types of things I think are always going to be key and then I think connecting with more GTDers about how they implement and just getting further education and up until I think six months ago, I actually didn’t even realize that there was a community of GTDers. There was just David Allen on the front of the book and me in the office having conversations with this cover, you know, where he’s sitting there on the stool or whatever. And uh, so I think increasing my connection with the community is probably going to be key for my future success and happiness as well.

MIKE WILLIAMS: Byron, awesome and so inspiring. And this conversation, no doubt, will plug you in with that community.

I have so much thankfulness and gratitude for you showing up for this conversation. I know you and I have talked about connecting when I’m up in Sonoma in the near future. Hopefully, we can pull that off, but uh …

BYRON PALMER: Yes.

MIKE WILLIAMS: Why don’t we end it here and I’ll look forward to our paths crossing. Thank you so much.

MIKE WILLIAMS: All right. Sounds good. Thank you.

ANDREW J. MASON: Wasn’t that incredible. I think my favorite part of that interview is the idea of capturing all the creative ideas that show up. I mean, how many times have we lost potentially amazing ideas just because we didn’t have the initiative or means to write it down?

Well, speaking of writing it down, you’ll want to write down this coupon code and address, if you’d like that discount to GTD Connect we were referring to at the beginning of the episode. Head on over to GettingThingsDone.com/podcast and enter the coupon code podcast at checkout for a significant discount and join our online community, where you’ll hear many more conversations like these.

We are working on a show that includes your questions and comments, so if you have any pressing, need to know, got to have an answer GTD questions that you’d like to ask me, David, our coaches or anyone on the team, maybe about best practices or maybe you want to know whether David himself ever procrastinates or falls off the wagon. You can send us an e-mail at podcast@davidco.com and we’ll be looking to put together a Q&A episode.

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Published on June 09, 2015 11:28

Podcast 04 – GTD and Brute Force

What do you do when brute force is *no longer* an option? That’s a question that Byron Palmer, an innovator and Grazing Specialist for the Sonoma Mountain Institute, found himself wrestling with as he progressed in his career and life. Join our CEO, Mike Williams, as he and Byron walk through his journey of discovering GTD, the value it brings to him and how he continues to integrate subtle elements to create greater levels of coherence.

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GTD Podcast Transcript

MIKE WILLIAMS: So tell me a little bit about the arc of your career and where along that journey did you stumble upon GTD. I’m wondering, just curious, how you found this methodology.

MIKE WILLIAMS: Ha, ha, ha – absolutely! The better you get, the better you better get – so … ha, ha, ha. Yeah!

MIKE WILLIAMS: Um hm.

BYRON PALMER: And I think what GTD really gave me was that ability to, you know, get it all out of my head and be present and improve the quality of my life dramatically.

MIKE WILLIAMS: Um hm.

I’m curious if you had a similar experience as you read and re-read the David Allen Getting Things Done book or whatever books you read.

BYRON PALMER: That was a deep and layered question huh?

MIKE WILLIAMS: Ha, ha, ha. I’m good at those. Ha, ha, ha.

When I first interacted with it, I think the two most significant elements that I implemented were the collection habit and the weekly review.

MIKE WILLIAMS: So tell me more. Give me some juice here about how do you collect? What were your collection tools and your instillation, your implementation and how that morphed over time?

BYRON PALMER: Yeah.

I have a lot more stability in my life, so I do have a physical in-box. I do have a dedicated office. Don’t tell David, but I share a desk with my wife and …

MIKE WILLIAMS: It’ll be our secret.

BYRON PALMER: Yeah, just you and me – just you and me and the listeners.

MIKE WILLIAMS: Ha, ha, ha. That’s right.

MIKE WILLIAMS: Ha, ha, ha.

BYRON PALMER: You know?

I’m like, “Oh I went – I went file cabinet shopping.”

MIKE WILLIAMS: Ha, ha, ha.

BYRON PALMER: They’re like, “Oh that sounds super-fun.”

No, I’m like, “It was awesome!”

MIKE WILLIAMS: Ha, ha – you don’t understand. File cabinets, plus labor, plus good labels equals so much uh …

BYRON PALMER: Yeah.

BYRON PALMER: Definitely.

MIKE WILLIAMS: … little bit more about that experience.

MIKE WILLIAMS: Yeah.

MIKE WILLIAMS: Love it. Ha, ha, ha.

MIKE WILLIAMS: If you were to sit down with your younger self, let’s say in college, what would you tell your younger self about GTD or this methodology?

MIKE WILLIAMS: How about some pain points that uh it helps solve over the arc of your journey so far?

MIKE WILLIAMS: Did others around you notice a change of any sort?

MIKE WILLIAMS: Byron, awesome and so inspiring. And this conversation, no doubt, will plug you in with that community.

BYRON PALMER: Yes.

MIKE WILLIAMS: Why don’t we end it here and I’ll look forward to our paths crossing. Thank you so much.

MIKE WILLIAMS: All right. Sounds good. Thank you.

Well that’s it for this week and until next time, I’m Andrew J. Mason asking you, now that you’ve listened to this podcast, what’s your next action?

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Published on June 09, 2015 11:28

June 1, 2015

Appropriate Engagement with GTD

David Allen’s approach to work/life balance isn’t about creating separation between work and the rest of life. It’s about appropriate engagement, giving your full attention to whatever you’re doing—whether it’s working while at home, or enjoying friends and family without having to think about work. For this GTD Practitioner, appropriate engagement means having a trusted GTD system to leave work at work:

“Before GTD I took work home with me, at least mentally, at night. Now I leave it in the computer where it belongs.”

-GTD Practitioner

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Published on June 01, 2015 11:04

May 27, 2015

Podcast #3 – David Allen guides you through a Mind Sweep

What if you had an objective list of everything that currently holds your attention? Get out your note-taking devices as David Allen guides us through a sample coaching “Mind Sweep” session (one of the first steps to practicing GTD). We guarantee that you’ll have at least one valuable “Oh, yeah! That reminds me…” thought during this episode!

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Podcast Transcript

ANDREW J. MASON: You’re listening to Getting Things Done, the official podcast of the David Allen Company. Episode 3; A Guided Mindsweep with David Allen.

Welcome everyone to the third episode of Getting Things Done, GTD for shorthand and this podcast is all about helping you on your journey, learning the art of stress-free productivity.

My name’s Andrew J. Mason and this episode, we’re in for something special. This is a guided mindsweep that David Allen’s performed at a previous webinar. Now this podcast episode is going to differ a little bit from the previous two so far, meaning you can listen to it entirely from start to finish and uh, you know, not write anything down, but I’m willing to bet, as David says, that one or two things are going to pop to the front of your consciousness that if you write them down are going to be highly valuable for you later on.

You know, one of the first steps of GTD methodology is capturing anything that has your attention and so this process that we’re going through today is all about externalizing what’s on your mind, taking a step back and then getting to a place where you can make decisions about it.

This segment, as well as literally hundreds of other pieces of awesome content designed to take your GTD game to the next level are available as part of GTD Connect. Now if you’re interested in becoming a part of that community and getting the inspiration you need, head on over to GettingThingsDone.com/podcast and stay tuned to the end of this episode for a coupon that’ll give you a significant discount at checkout.

Now if you haven’t already, get out your note taking devices, whatever you use to externalize thoughts, this is going to be valuable.

Here’s David Allen performing a guided mindsweep.

DAVID ALLEN: For those of you who may not be that familiar with the GTD and you’re a new member here to Connect and you’re not that familiar or haven’t done a whole lot of mindsweeping for yourself personally yet, this is basically – the idea here is simply to empty what we call psychic ram, you know, that short-term memory space that’s hanging on to, “Oh I need to … would … could – oh I got to … Oh that’s right, I need to …” whatevers. And some basic ground rules here or some guidelines to get the most value out of this, what you don’t want to do is stop and think about what you’re thinking about, you just want to write it down. So nobody’s looking, unless somebody’s watching you do this right now, so you know, be totally honest and candid with yourself. You have the total freedom to wad up the piece of paper and throw it away after you finish it, so this is not – this is not to analyze your commitment, this is just to capture the things that you might have attention on.

Another way to think about this is just – what do you have attention on? What has potential meaning for you? I know this morning, actually last night as I was walking back to my cottage at home I just noticed three of my yard lights, my little halogen lights you know, the outside lights were out. And I went, “Oh God!” I mean, that’s one of those things, so easy for me to go, “I’ll remember that.” Right. As soon as I get into the house, I’ve then forgotten it and then the next, you know, ‘til – whatever. But I remember this time and I walked in and I got, you know, a nice little hat sized pad, you know, right by the phone that I can just walk in and write on. Kathryn and I are often – we see each other running over and writing stuff on the pad, much like that, and then tearing the pad off and so I actually replaced the lights this morning. Yeah! Good for me!

Anyway, don’t want to bore you with the details of my life. Let’s get into it.

So the whole idea here: Is anything on your mind? Some of you probably started already. Just write it down – Cat food. Oh yeah, I need to call Aunt Susie. Oh yeah, dah – dah – dah – dah …

Now what I’m going to do is be both helpful and bothersome. I’m going to actually call out in auditory form, I’m going to sort of give you triggers of stuff that might trigger some things, ‘cause sometimes it’s helpful to, you know, kind of stir the dust inside your head and have me or somebody remind you about things. You go, “Oh yeah!” That might help.

The reason it’s bothersome is you get on a roll here and then you hear me jabbering and you still want to keep going with your own roll. So I suggest, just keep going with your own roll and listen to me with half an ear, see if that triggers anything. If you start to slow down a little bit, then come back and listen to whatever I may be mentioning. So that’s the game.

So if you haven’t started already, just grab all the top of mind stuff, anything top of mind. Now, one other – just a little caveat here, if those of you who are old GTD, you know old-timer GTDer’s, if this is already in your system, if whatever it is that’s on your mind or that pops into your head, you absolutely know you have there, then sure, you probably don’t need to write it down, but be cautious about that, because if it pops into your head at all, meaning there’s probably something that might not be on cruise control about it, so when in doubt, write it down. You can always scratch it out later if you realize you over-captured, but much better to over-capture. So this is not to organize, not to analyze, just grab them as fast as you can, ‘cause you see once you pull the plug, these things start to roll and they’ll be associating in your mind, lots of other stuff.

So first of all, top of mind stuff – what’s on your mind? What do you have to do today that may not be captured yet? What’s up for you? Just jot it down. Abbreviate, write fast.

You might want to think about what just happened yesterday or the last couple of days, meetings, conversations, uh stop you in the hall stuff, things that have shown up in the mail, voice mails you’ve gotten, e-mails that you know, yanked your chain and that you haven’t been able to do anything or think through yet, but you know you need to.

While you’re doing this, if any of you have access to your calendars or diaries, it’s not a bad idea to pull that out and glance. You know, part of the weekly review, which is a great thing to do that I – always saves my life is a backward look for a week or two, just quickly stand back and catch all the – oh that reminds me. If you look back, I’ll be willing to bet you that you’ll see something back there in terms of meetings or things you had on your calendar that may, you know, bounce some uh – some stuff out of your head that you need to grab.

Same thing with going forward, especially this next upcoming week or two, events, presentations, family stuff coming up. Speaking of which any summerizing things and that’s with an “e-r”, not an “a-r”, on your mind, unless you’re down-under and it’s winterize. What’s up for this season, could be a lot of you in the Northern hemisphere anyway, this is vacation time.

Anything about vacation, planning, family, social events, nitty-gritty work stuff, projects – projects that have emerged that you haven’t identified as such yet.

Anything on your mind that you call a problem right now that you need to grab to later on make a project?

Real good idea to do a site walk-around in your mind’s eye. So if you are in your office right now, look around. Anything on the tables, on the desk, on the side bar credenzas, your in-baskets, your pending areas? Anything representing new stuff that’s shown up, you’ve haven’t had a chance to identify yet as something you need to do something about.

And in your mind’s eye, you might want to walk around, if you do during the week go to a regular type of office and regular type of office building and have staff around you and other people around you, just go there quickly in your mind’s eye. What about that? Anything that reminds you about meetings, people, projects, problems, situations, opportunities that are up and haven’t been caught yet.

You might do the same around your home/house. If you’re there, you might want to look around just in your mind, even what you can’t see and also what you can, any projects, pipes need fixing, spackle needs spackling. Any new equipment changes, clean up, fix, re-do, projects in the yard, if you have one. And of course, a great trigger is just people. Who are all the people in your life right now? What comes to mind? Anybody you have attention on? Conversations you need to have/want to have.

Okay, this is – particularly for those of you who are familiar with mindsweeps, I’m going to lift up to what I call 20,000 feet, because often times the areas of focus and responsibility that we refer to, sometimes gets into subtler stuff that may be still on your mind, just a little – not quite as easy to grab. So for instance, 20,000 feet, let’s take your job. If you’re doing work, what are the four, five, six, seven things you are supposed to be handling well? First of all, is your job clear itself? Anything unclear about that, you need to grab? Things changed, things have morphed, things have shifted in the company, your responsibilities, all that clear and on cruise control yet? And whatever those areas you’re responsible for, research, PR, business development stuff, sales, marketing, anything about staff, staff development, hiring, performance reviews, etcetera? Assets, quality control, tech stuff? Come performance review time what are you going to be held accountable to have done well over this period of time?

So thinking about all that, does anything pop into your head that you haven’t grabbed yet? Projects, more subtle stuff that’s kind of been hanging out there, possibilities, opportunities, someday/maybe’s.

And sort of moving over to the sort of overall life areas of focus, how about your own just personal and professional development? Anything about classes; anything you’re trying to learn? Anything you’d like to research, get better at; anything on your mind about that? Personal finances, assets, investments, bank stuff?

Fun? I hate to admit it, but sometimes I forget – oh yeah, fun! What are the things you like to do, anything even on your mind, you might want to – you know, concerts, subscription series, plays, you know, fun things, things to do with the family?

Speaking of family, anything about your relationships, if you haven’t caught it yet; personal, direct family relationships, extended family, good friends, your network, pets (don’t forget the pets).

Your creativity, your creative expression – everything okay about that? Any classes you want to take? Things you might want to do? And how about all your gear; all your gear okay; printers, faxes, scanners, blackberries, IPhones? Are you really going to do something about the IPad or not? You know, any of that.

Okay, if there were something that you haven’t captured, what would it be?

Okay. Well, it looks like not many of you have dropped off, so hopefully this wasn’t too intimidating for you. You know, usually people feel a combination of grief and relief when they sit down and do these lists. Uh, but that’s obviously what we work with and for those of you who are not familiar with our work-flow coaching process, that’s the first thing we do, or just about the first thing we do, when I sit down to work with an executor or whoever I’m coaching, is we need to get it all out. So this is stage one of how do you get things under control is first of all, you have to identify what’s not on cruise control. That is the things that we have attention on. Because usually there’s an inverse relationship between these things being on your mind and them actually happening. So the whole idea is to move from identifying to then getting things onto cruise control, which is where we go next about these, which are the next two phases of getting things under control, which are – okay now, now I got these out of my head, that will serve you temporarily and feels good temporarily. A lot of people – that just sort of changes their life actually. When they just get into GTD, they just get this first stage and start writing down a lot more than they ever wrote down before, sleep better, you know, able to focus better, etcetera, but then if you don’t move to the next two phases of – okay, now I got to decide what exactly that means to me that I wrote down. So many times people will write down something like “mom” and uh, we go “Yeah, well you had one, but that’s not just historical data, why did you write it down?”

“Oh yeah.” So now we have to go through the – okay, do you really want to get this onto cruise control? It’ll suck right back up into your mind again and you’ll start to resist looking at your lists simply because there’s more thinking to be done, so the more thinking to be done is phase two and phase three, what we call processing or clarifying what exactly these things mean to you that you got out of your head and then stage three is now organizing the results of that.

So when I think through “mom” what is the outcome that I’m wanting to achieve there? And you’ll see Kelly’s put the – our new work-flow diagram up on the screen so you can see these are the basic questions you just need to ask yourself. So essentially, the reason things have your attention is because you have not put sufficient attention on them. So they’re kind of a paradoxical situation, but it’s because you actually haven’t finished your thinking about them that – that’s why there’s still open loops in your head and why they keep popping in there. But the mind just doesn’t manage those very well, it doesn’t manage them very objectively, they just tend to pop in, oftentimes based upon how much emotional content you had wrapped into it, or how recent the thing go inserted into your head. Those tend to be as they pop out. But all that’s doing is just letting you know, “Hey dude, there’s something that you still haven’t thought about or decided about or really determined about this yet.”

And these are the basic questions: What it is? You know, “mom” why did you write it down?

“Well it’s her birthday’s coming up.”

So great! Is it actionable? See that on the screen. Basic question; two optional answers yes or no. You gonna do something about mom or not? And sometimes that’s where things get hung up right there.

And then once you make that decision, you might say, “Nah, I just wish mom a happy birthday. She doesn’t make a big deal out of it and you know, I send her good thoughts.” So – no.

Maybe I want to put her birthday on a spread sheet where I’m keeping track of birthdays, so it’ll become a piece of reference. Or maybe it’s incubate. Maybe her birthday’s not coming up for another six weeks. You don’t want to decide yet, then you say, “Hmm, you know, let me think that – I’ll just kind of sleep on that for a couple of weeks. That’ll give me still plenty of time to do something about it.” So then you can put a trigger in your calendar or in a tickler file and then come back to it.

So I doubt, you’d want to trash the idea. You might say, “Well just wishing her happy birthday is sufficient” and it’s complete. But those are the – you know, if it’s non-actionable, all those could be perfectly fine answers.

If it is actionable, you go, “Oh yeah, I guess I gotta do something about mom and her birthday.” Then, there’s two questions and you see them almost side bar there, you see that there’s a little dotted line that goes up to the left called “What’s the desired outcome?” That means that there’s more than one step to this. If you say, “Look, all I just want to do is I’m gonna call mom and leave her a message and wish her a happy birthday” and you can do that in two minutes, well that’s just not a multi-step thing, that’s just – okay that’s the next action. It’s called “mom”, you can do it in two minutes, so that would fit in the two-minute rule that you see down there under do it, so you can just do that.

If likely, that kind of scenario, you say, “Nah, we need to give mom a birthday party.” Or perhaps it’s like I need to look into whether my sister and I really want to do this or not for her. Then that might be what I call R&B, that’s my shorthand for look into project. But anyway, that would be a desired outcome, which you’d see if I’d say, “Yes, gonna – either I’m gonna give mom a birthday party or I’m gonna research it.” Now you have a project. You see that arrow going over to the left? And that becomes a project. That’s a stake in the ground you need to park somewhere and then keep reminding yourself that you have that commitment now to get that done. So you know, it gets back to the simplicity of Getting Things Done is defining what “done” means. Well, what does done mean about mom and birthday? Is it just that you researched it to make a go or no-go decision or you’ve actually celebrated her birthday? In either case, that would go on your project list and, of course, tied very directly to that, is “What’s the next action?”

And then the next action might be: “Ah, you know, I guess I got to call my sister and see – let’s chat about what mom might want.”

“Fabulous! Can you call your sister and do that in two minutes?”

“No, probably not, if she answered the phone, we’d probably be on the phone a while.”

“Great! Can you delegate that to somebody?”

“Probably not.” So that means I need to defer it. You see that as the third bubble up to the left there. Okay, now I need to park that. I need to call sis, can’t do it right now or I don’t want to do it right now and I need to park that, in which case, if you say, “Hmm, well if I only can call sis on Saturday or that’s the time I could probably reach her.”, then you might want to put it on Saturday’s calendar, so you don’t need to think about it, but on Saturday, that’s just something to do that day and you’re gonna do that on Saturday, you could park it there. Or if you said, “No, I’m just gonna call my sister as soon as I can, in and around all the other stuff I need to do, that’s where you would defer it to your next action list, where you put it down. You see a little “a” there for the action list, that would go on a calls list or wherever you wanted to keep track of that kind of thing.

Basically if you’ve done all that, you’ve made those decisions, parked them somewhere and then of course, what we can’t handle on the phone here is then making sure you have some regular review you trust then that where you park these things, you’re actually going to engage with appropriately. You’re gonna look at that project list and see mom’s birthday coming toward you frequently enough to make sure it doesn’t slip and you’re gonna see the reminder to make the phone call in some appropriate time and place so you can do that in time.

Now, that’s a lot said, but that’s basically the simplicity of the process. This is not some sort of theoretical, “Gee this might work.” This is literally what we spend thousands of hours with folks doing and it’s what those of you familiar with GTD, you know, that’s how you get your in-basket emptied. You don’t have to finish mom and birthday, but you do need to clarify what exactly it means to you, what does “done” mean and what does doing look like and park those things appropriately.

ANDREW J. MASON: So if you played along with us, then hopefully you’ve got some tremendous value out of that conversation. If you’re like me, your in-box is just a tiny bit more full and we just want to remind you that – that, as well as literally hundreds of other pieces of amazing content designed to take your GTD game to the next level are available, ready and waiting for you over at GTD Connect. Now if you’d like a significant discount while signing up, use the code “podcast” when checking out and you can do that all over at GettingThingsDone.com/podcast.

Well hey, we hope you’ve enjoyed these three launch episodes of Getting Things Done. This is a weekly podcast. We’re going to be alongside you for your journey every single week and next week, we are so excited. The CEO of David Allen Company, Mike Williams, is going to be interviewing a GTD champion who’s working in the agricultural space, so maybe not a context that you’ve heard before, but some fantastic stuff there.

And as always, we want to hear from you. What do you like about the podcast, what would you like to see more of? You can send us an e-mail over at podcast@davidco.com and we would absolutely love your ratings and reviews in iTunes.