Four Thousand Weeks: Time Management for Mortals

by Oliver Burkeman

the problem with trying to make time for everything that feels important—or just for enough of what feels important—is that you definitely never will. The reason isn’t that you haven’t yet discovered the right time management tricks or applied sufficient effort, or that you need to start getting up earlier, or that you’re generally useless. It’s that the underlying assumption is unwarranted: there’s no reason to believe you’ll ever feel “on top of things,” or make time for everything that matters, simply by getting more done. For a start, what “matters” is subjective, so you’ve no grounds for assuming that there will be time for everything that you, or your employer, or your culture happens to deem important. But the other exasperating issue is that if you succeed in fitting more in, you’ll find the goalposts start to shift: more things will begin to seem important, meaningful, or obligatory.

the “efficiency trap.” Rendering yourself more efficient—either by implementing various productivity techniques or by driving yourself harder—won’t generally result in the feeling of having “enough time,” because, all else being equal, the demands will increase to offset any benefits. Far from getting things done, you’ll be creating new things to do.

So I don’t mean to imply that once you grasp what’s going on here, you’ll magically never feel busy again. But the choice you can make is to stop believing you’ll ever solve the challenge of busyness by cramming more in, because that just makes matters worse. And once you stop investing in the idea that you might one day achieve peace of mind that way, it becomes easier to find peace of mind in the present, in the midst of overwhelming demands, because you’re no longer making your peace of mind dependent on dealing with all the demands. Once you stop believing that it might somehow be possible to avoid hard choices about time, it gets easier to make better ones. You begin to grasp that when there’s too much to do, and there always will be, the only route to psychological freedom is to let go of the limit-denying fantasy of getting it all done and instead to focus on doing a few things that count.

because in reality your time is finite, doing anything requires sacrifice—the sacrifice of all the other things you could have been doing with that stretch of time. If you never stop to ask yourself if the sacrifice is worth it, your days will automatically begin to fill not just with more things, but with more trivial or tedious things, because they’ve never had to clear the hurdle of being judged more important than something else. Commonly, these will be things that other people want you to do, to make their lives easier, and which you didn’t think to try to resist. The more efficient you get, the more you become “a limitless reservoir for other people’s expectations,” in the words of the management expert Jim Benson.

As I make hundreds of small choices throughout the day, I’m building a life—but at one and the same time, I’m closing off the possibility of countless others, forever. (The original Latin word for “decide,” decidere, means “to cut off,” as in slicing away alternatives; it’s a close cousin of words like “homicide” and “suicide.”) Any finite life—even the best one you could possibly imagine—is therefore a matter of ceaselessly waving goodbye to possibility.

if you didn’t have to decide what to miss out on, your choices couldn’t truly mean anything. In this state of mind, you can embrace the fact that you’re forgoing certain pleasures, or neglecting certain obligations, because whatever you’ve decided to do instead—earn money to support your family, write your novel, bathe the toddler, pause on a hiking trail to watch a pale winter sun sink below the horizon at dusk—is how you’ve chosen to spend a portion of time that you never had any right to expect.

As the American author and teacher Gregg Krech puts it, we need to learn to get better at procrastinating. Procrastination of some kind is inevitable: indeed, at any given moment, you’ll be procrastinating on almost everything, and by the end of your life, you’ll have gotten around to doing virtually none of the things you theoretically could have done. So the point isn’t to eradicate procrastination, but to choose more wisely what you’re going to procrastinate on, in order to focus on what matters most. The real measure of any time management technique is whether or not it helps you neglect the right things.

Since every real-world choice about how to live entails the loss of countless alternative ways of living, there’s no reason to procrastinate, or to resist making commitments, in the anxious hope that you might somehow be able to avoid those losses. Loss is a given. That ship has sailed—and what a relief.

In consciously making a commitment, they’re closing off their fantasies of infinite possibility in favor of what I described, in the previous chapter, as the “joy of missing out”: the recognition that the renunciation of alternatives is what makes their choice a meaningful one in the first place. This is also why it can be so unexpectedly calming to take actions you’d been fearing or delaying—to finally hand in your notice at work, become a parent, address a festering family issue, or close on a house purchase. When you can no longer turn back, anxiety falls away, because now there’s only one direction to travel: forward into the consequences of your choice.

Attention, on the other hand, just is life: your experience of being alive consists of nothing other than the sum of everything to which you pay attention. At the end of your life, looking back, whatever compelled your attention from moment to moment is simply what your life will have been. So when you pay attention to something you don’t especially value, it’s not an exaggeration to say that you’re paying with your life.

“Attention is the beginning of devotion,” writes the poet Mary Oliver, pointing to the fact that distraction and care are incompatible with each other: you can’t truly love a partner or a child, dedicate yourself to a career or to a cause—or just savor the pleasure of a stroll in the park—except to the extent that you can hold your attention on the object of your devotion to begin with.

Because the attention economy is designed to prioritize whatever’s most compelling—instead of whatever’s most true, or most useful—it systematically distorts the picture of the world we carry in our heads at all times. It influences our sense of what matters, what kinds of threats we face, how venal our political opponents are, and thousands of other things—and all these distorted judgments then influence how we allocate our offline time as well.

This is why boredom can feel so surprisingly, aggressively unpleasant: we tend to think of it merely as a matter of not being particularly interested in whatever it is we’re doing, but in fact it’s an intense reaction to the deeply uncomfortable experience of confronting your limited control. Boredom can strike in widely differing contexts—when you’re working on a major project; when you can’t think of anything to do on a Sunday afternoon; when it’s your job to care for a two-year-old for five hours straight—but they all have one characteristic in common: they demand that you face your finitude. You’re obliged to deal with how your experience is unfolding in this moment, to resign yourself to the reality that this is it.

Worry, at its core, is the repetitious experience of a mind attempting to generate a feeling of security about the future, failing, then trying again and again and again—as if the very effort of worrying might somehow help forestall disaster. The fuel behind worry, in other words, is the internal demand to know, in advance, that things will turn out fine: that your partner won’t leave you, that you will have sufficient money to retire, that a pandemic won’t claim the lives of anyone you love, that your favored candidate will win the next election, that you can get through your to-do list by the end of Friday afternoon. But the struggle for control over the future is a stark example of our refusal to acknowledge our built-in limitations when it comes to time, because it’s a fight the worrier obviously won’t win. You can never be truly certain about the future. And so your reach will always exceed your grasp.

My point, to be clear, isn’t that it’s a bad idea to make plans, or save money for retirement, or remember to vote, so as to increase the chances that the future will turn out the way you’d like. Our efforts to influence the future aren’t the problem. The problem—the source of all the anxiety—is the need that we feel, from our vantage point here in the present moment, to be able to know that those efforts will prove successful.

a life spent “not minding what happens” is one lived without the inner demand to know that the future will conform to your desires for it—and thus without having to be constantly on edge as you wait to discover whether or not things will unfold as expected. None of that means we can’t act wisely in the present to reduce the chances of bad developments later on. And we can still respond, to the best of our abilities, should bad things nonetheless occur; we’re not obliged to accept suffering or injustice as part of the inevitable order of things. But to the extent that we can stop demanding certainty that things will go our way later on, we’ll be liberated from anxiety in the only moment it ever actually is, which is this one.

We treat our plans as though they are a lasso, thrown from the present around the future, in order to bring it under our command. But all a plan is—all it could ever possibly be—is a present-moment statement of intent. It’s an expression of your current thoughts about how you’d ideally like to deploy your modest influence over the future. The future, of course, is under no obligation to comply.

author and podcast host Sam Harris makes the disturbing observation that the same applies to everything: our lives, thanks to their finitude, are inevitably full of activities that we’re doing for the very last time. Just as there will be a final occasion on which I pick up my son—a thought that appalls me, but one that’s hard to deny, since I surely won’t be doing it when he’s thirty—there will be a last time that you visit your childhood home, or swim in the ocean, or make love, or have a deep conversation with a certain close friend. Yet usually there’ll be no way to know, in the moment itself, that you’re doing it for the last time. Harris’s point is that we should therefore try to treat every such experience with the reverence we’d show if it were the final instance of it. And indeed there’s a sense in which every moment of life is a “last time.” It arrives; you’ll never get it again—and once it’s passed, your remaining supply of moments will be one smaller than before. To treat all these moments solely as stepping-stones to some future moment is to demonstrate a level of obliviousness to our real situation that would be jaw-dropping if it weren’t for the fact that we all do it, all the time.

As long as you believe that the real meaning of life lies somewhere off in the future—that one day all your efforts will pay off in a golden era of happiness, free of all problems—you get to avoid facing the unpalatable reality that your life isn’t leading toward some moment of truth that hasn’t yet arrived. Our obsession with extracting the greatest future value out of our time blinds us to the reality that, in fact, the moment of truth is always now—that life is nothing but a succession of present moments, culminating in death, and that you’ll probably never get to a point where you feel you have things in perfect working order. And that therefore you had better stop postponing the “real meaning” of your existence into the future, and throw yourself into life now.

Taking a walk in the countryside, like listening to a favorite song or meeting friends for an evening of conversation, is thus a good example of what the philosopher Kieran Setiya calls an “atelic activity,” meaning that its value isn’t derived from its telos, or ultimate aim. You shouldn’t be aiming to get a walk “done”; nor are you likely to reach a point in life when you’ve accomplished all the walking you were aiming to do. “You can stop doing these things, and you eventually will, but you cannot complete them,” Setiya explains. They have “no outcome whose achievement exhausts them and therefore brings them to an end.” And so the only reason to do them is for themselves alone: “There is no more to going for a walk than what you are doing right now.”

when your relationship with time is almost entirely instrumental, the present moment starts to lose its meaning. And it makes sense that this feeling might strike in the form of a midlife crisis, because midlife is when many of us first become consciously aware that mortality is approaching—and mortality makes it impossible to ignore the absurdity of living solely for the future. Where’s the logic in constantly postponing fulfillment until some later point in time when soon enough you won’t have any “later” left?

it’s surely no coincidence that hobbies have acquired this embarrassing reputation in an era so committed to using time instrumentally. In an age of instrumentalization, the hobbyist is a subversive: he insists that some things are worth doing for themselves alone, despite offering no payoffs in terms of productivity or profit. The derision we heap upon the avid stamp collector or train spotter might really be a kind of defense mechanism, to spare us from confronting the possibility that they’re truly happy in a way that the rest of us—pursuing our telic lives, ceaselessly in search of future fulfillment—are not. This also helps explain why it’s far less embarrassing (indeed, positively fashionable) to have a “side hustle,” a hobbylike activity explicitly pursued with profit in mind. And so in order to be a source of true fulfillment, a good hobby probably should feel a little embarrassing; that’s a sign you’re doing it for its own sake, rather than for some socially sanctioned outcome.

The publisher and editor Karen Rinaldi feels about surfing the same way that I do about cheesy piano rock, only more so: she dedicates every spare moment she can to it, and even wiped out her savings on a plot of land in Costa Rica for better access to the ocean. Yet she readily admits that she remains an appalling surfer to this day. (It took her five years of attempting to catch a wave before she first managed to do so.) But “in the process of trying to attain a few moments of bliss,” Rinaldi explains, “I experience something else: patience and humility, definitely, but also freedom. Freedom to pursue the futile. And the freedom to suck without caring is revelatory.” Results aren’t everything. Indeed, they’d better not be, because results always come later—and later is always too late.

her point isn’t that compulsive hurry is as physically destructive as an excess of alcohol. It’s that the basic mechanism is the same. As the world gets faster and faster, we come to believe that our happiness, or our financial survival, depends on our being able to work and move and make things happen at superhuman speed. We grow anxious about not keeping up—so to quell the anxiety, to try to achieve the feeling that our lives are under control, we move faster. But this only generates an addictive spiral. We push ourselves harder to get rid of anxiety, but the result is actually more anxiety, because the faster we go, the clearer it becomes that we’ll never succeed in getting ourselves or the rest of the world to move as fast as we feel is necessary. (Meanwhile, we suffer the other effects of moving too fast: poor work output, a worse diet, damaged relationships.) Yet the only thing that feels feasible, as a way of managing all this additional anxiety, is to move faster still. You know you must stop accelerating, yet it also feels as though you can’t.