The Making of a Manager: What to Do When Everyone Looks to You

by Julie Zhuo

Finally, the last bucket is process, which describes how your team works together. You might have a superbly talented team with a very clear understanding of what the end goal is, but if it’s not apparent how everyone’s supposed to work together or what the team’s values are, then even simple tasks can get enormously complicated. Who should do what by when? What principles should govern decision-making?

What gets in the way of good work?

In anonymous surveys to track team health, some companies explicitly ask the question, “Would you work for your manager again?” If your organization doesn’t do this, simply reflecting on the question can be useful.

To help you get started, ask yourself the following: Assume you have a magic wand that makes everything your team does go perfectly. What do you hope will be different in two to three years compared to now? How would you want someone who works on an adjacent team to describe what your team does? What do you hope will be your team’s reputation in a few years? How far off is that from where things are today? What unique superpower(s) does your team have? When you’re at your best, how are you creating value? What would it look like for your team to be twice as good? Five times as good? If you had to create a quick litmus test that anyone could use to assess whether your team was doing a poor job, a mediocre job, or a kick-ass job, what would that litmus test be?

My manager Chris often reminds us, “It’s not a good idea to design where your kitchen outlets should go when you haven’t yet settled on the floor plan.” In other words, start by understanding the bigger picture. What problems are you hoping to solve with what you’re doing? How do you imagine people will get value out of your work? Based on that, what are the most important priorities for the team now?

My colleague makes sure that a third of her team works on projects that can be completed on the order of weeks, another third works on medium-term projects that may take months, and finally, the last third works on innovative, early-stage ideas whose impact won’t be known for years.

Do we feel like we have the right people on the right problems?”

As Antoine de Saint-Exupéry has been attributed as saying, “If you want to build a ship, don’t drum up the men to gather wood, divide the work, and give orders. Instead, teach them to yearn for the vast and endless sea.”

Change is hard, but trust your instincts. Would you hire this person again if the role were open? If the answer is no, make the move.

UNDERSTANDING YOUR CURRENT TEAM What are the first three adjectives that come to mind when describing the personality of your team? What moments made you feel most proud to be a part of your team? Why? What does your team do better than the majority of other teams out there? If you picked five random members of your team and individually asked each person, “What does our team value?” what would you hear? How similar is your team’s culture to the broader organization’s culture? Imagine a journalist scrutinizing your team. What would she say your team does well or not well? When people complain about how things work, what are the top three things that they bring up?

Good idea for a retro

UNDERSTANDING YOUR ASPIRATIONS Describe the top five adjectives you’d want an external observer to use to describe your team’s culture. Why those? Now imagine those five adjectives sitting on a double-edged sword. What do you imagine are the pitfalls that come from ruthless adherence to those qualities? Are those acceptable to you? Make a list of the aspects of culture that you admire about other teams or organizations. Why do you admire them? What downsides does that team tolerate as a result? Make a list of the aspects of culture that you wouldn’t want to emulate from other teams or companies. Why not?

Good list for my personal goals