Takeaways
Introduction
1. ***The dynamics of the workplace is different from real life. You can't simply treat your colleagues like how you would treat anyone outside the office; you must factor in their position, prejudice, boss, and relationship with anyone in the company.
2. ***Your work can be either a dream job or a nightmare depending on your ability to communicate effectively with everyone in your place of employment. You can change the way people treat you and boost your chance of getting ahead by practicing this learnable skill.
Confidence
1. 55% of your impact on your coworkers comes from your stature, your movements, and your expressions; only 38% from the sound of your voice and 7% from your spoken words. This is the reason why the first glimpse your colleagues have of you becomes the image they remember and influences all of their subsequent interactions with you.
2. ***Greet your colleagues by their names. Hearing your name from someone else's lips activates the pleasure center in your brain. But don't overdo it.
3. Take long brisk strides wherever you walk at work. When you have a walk that's full of life and energy, everyone thinks you are more involved in your work.
4. Whether sitting or standing, fill your entire personal space by fast, spread-out gestures. Massive movements hint at big thoughts and complete confidence. Small, hesitant gestures will not make you look like a leadership material.
5. ***Practice upright posture a lot to make it your natural position. Upright posture increases our testosterone (confidence hormone) and decreases our cortisol (stress-inducing hormone).
6. Shrink your distance from someone who intimidates or irritates you. They'll never know if you're afraid or angry. Stepping closer is an excellent way to mask insecurity or hostility.
7. Avoid using weakening words and phrases to sound confident in e-mail or instant messaging. Substitute all of them with something stronger:
• ***Do not put your desires in the past tense ("I wanted to know"). It makes you sound embarrassed about them. Put them in the present.
• There's no need to say "I'm sorry," when you're not guilty of anything.
• Steer clear of these phrases: "I'll try," "I think," "I just want to ask," "just a thought/question," "sorry to bother you," "I might," "I can't," "sort of," "I'm wondering if."
Caring
1. Whenever you're talking to someone, imagine you have a flashlight shining out of your chest. Aim that beam of light toward the person you're speaking with.
2. Whenever you must give constructive criticism or feedback to people you work with, apply the hamburger technique. First, give praise about something specific involving what you must correct them on. Second, give them the meat - the behavior you want them to change. Then, end the session with more praise.
3. ***When writing an e-mail, don't let the person's name lose punch by putting it in its expected place. If you want a particular point to stand out in the middle of your message, flag it by putting the person's name next to it: "I need your answer, Hayden, by 2 p.m." Or, you can make your e-mail sound more personal and caring by using people's names as the last word of your e-mail: "I'm looking forward to hearing from you, Hayden."
4. Getting too close to someone on the job is dangerous, especially if your position differ. While enjoying office relationships, tread carefully to avoid cliques, gossip, and jealousy.
5. ***Don't share secrets or talk about what you feel are your weaknesses. Don't easily let your guard down.
Clarity
1. Repeat silently what the speaker is saying, but put it into your own words. In this way, you'll understand the message more clearly and remember it longer.
2. ***If you want to be sure if your message was received with comprehension, wait for the "I got it" receipt. Keep talking until you are 100% sure your listeners grasped exactly what you were saying. Good communication starts with stating something clearly and making sure it's understood.
3. When you show you don't quite understand something, people won't think you're slow. On the contrary, they'll realize you are wise for wanting the exchange to be completely clear. Your coworkers want to know if you've fully grasped what they've said, so help them out.
4. Encourage feedback and get your listeners to ask questions to know if they really got your message clearly. Say things like: "That sounds very complicated. You must have questions." Or, "Does that make sense? Please tell me."
Credibility
1. The first thing most people do when they want to find out more about an individual, whether for professional or personal reasons, is jump online. What you put online must grab the kind of attention and express what you want to communicate about yourself.
2. ***Never let even the smallest lie creep into your communication. Tiny truths add up, and when the pile gets high enough, your credibility topples.
3. Stories engross and passion sells. When trying to bring someone to your way of thinking, consider more than just the facts. Other than delivering your points with passion and excitement, grab your listeners' attention by telling a story.
4. ***Search for solutions before reporting problems. Even if you don't find a resolution to a problem at work, searching for one, instead of whining, increases everyone's respect for you.
5. A cluttered cubicle or office makes you less respected. A clean desk broadcasts, "I am organized in my work and in my thinking."
Coexistence
1. Most bosses have a big ego, often accompanied by underlying hidden insecurity. They bury their vulnerability under protective armor, but when you pierce their ego, whether on purpose or by accident, you detonate their defense mechanism.
2. ***When your boss gives you an order you don't understand, realize he or she could be facing a similar situation. Something's happening behind the scenes that you don't, or shouldn't, know anything about.
3. Whether it's your boss, colleague, or customer who blows a fuse, it's best just to ignore it. Stay silent during their temper tantrums and you'll come out on top every time.
4. ***Keep a daily work diary. Daily logging gives you invaluable lessons about work problems to help you next time. Note how it started, who's guilty, and why it happened. Sometimes you might even discover that you're the culprit.
5. ***When receiving instructions that sound suspicious, save yourself by sending your boss an e-mail summary of what you were asked to do for confirmation, but give no hint of disagreeing. Say it's because you want to understand clearly so you can perform the task: "Thanks for taking the time to go over the project you assigned me today. To assure I've grasped the nuances, here's a summary of our discussion and the action items. Please make any corrections, or if this is right, just give me the go-ahead. I look forward to getting started."
6. ***Micromanagers seldom reach the peaks because it's obvious to their superiors that they lack the essential confidence to run a company. Their need to control their employees' every move takes so much of their time and dampens the enthusiasm of anyone who reports to them. As a result, they feel overworked. Realize that your team is there to do the job just as well, and probably a lot better.
7. No matter how justified, acting irate at work never solves any problem and makes you look weak. When colleagues see you fuming, you go down a notch or two in their estimation. Counter this by controlling your anger to look like you are completely in charge.
8. When you are unjustly accused, saying "it's not my fault" makes you sound childish and defensive. To sound like a true professional, say something like, "I can absolutely see how it might appear that way." Or, "I can understand why you thought that." Pause for a while to let your message sink in, then describe what you believe happened.
9. ***When you are guilty of a trouble, own up to it and come up with several solutions, so if the first one isn't accepted, you have alternatives. Although you won't have the best one, showing you gave it a lot of thought wins you respect.
10. ***When you have colleagues at work you find difficult to work with, do not report it outright to your supervisor. Doing so makes you look powerless and not competent enough to handle the situation. Neither of these qualities puts you in the running for a promotion. Besides, managers usually don't have time to deal with matters they feel you should handle.
11. The key to handling colleagues that you find difficult to work with is to let them know you "hesitate" to bring it up and you "feel awkward" about doing so. "This is awkward. However, there's something I'd like to ask you. I hesitate to mention it, but when I'm around, could you find a way not to ______?" Say it pleasantly and nonaccusatorily.
12. ***Never complain about your boss to a colleague, to anyone who knows someone at your company, or even to your personal friends. It demeans you and makes you sound like you're not in control of your own professional life.