How to Write Thank You Notes: 84 Ready-To-Use Letters

by Dianna Booher

Gifts, hospitality, help, encouragement on a big project, great service. All of these are special occasions for expressing gratitude to your friends, family, and colleagues at work. Don't miss these opportunities to cement relationships by forgetting to say thank you.And if you're going to take the time to write a letter or note, make it count. Say something meaningful that comes from your heart-something that doesn't sound like a pre-printed card or clich that everyone else writes on such occasions. Make your letter or note one that they'll read more than once-and maybe even file away for years as a memento of your relationship and the occasion.Keep these guidelines in mind. Thank the reader immediately for the gift, service, or kind act. Your thank-you comments should not sound like an afterthought at the end of a routine email or note about the situation or occasion. Instead, be direct and purposeful about the thank you. Elaborate on why the occasion, note, kindness, or gift was particularly meaningful to you. Be as specific as possible. General phrases and sentences sound insincere. Don't let clich s roll off your tongue; it's the heartfelt sentiment that makes your note special. Avoid mentioning any negative outcomes or circumstances surrounding the situation. Even though your intention may be well meaning, such comments will detract from the overall feeling of satisfaction about the gift or deed. Be prompt. A thank-you delayed is often a thank-you ignored. Ignored by the recipient, that is. Sincere comments suffer from delay. The reader thinks, "If they were so pleased, why did they postpone telling me for three weeks? Too much of a chore?" Say it sooner rather than later.If you'd like to make the thank you letter writing process even easier, we can help even more. If you still can't find the right words to express your gratitude in a way to make the reader feel special, try our professionally written package of thank you letters and notes.You'll find thank you letters for both personal and business situations: Birthday Gifts Monetary Gifts Baby Shower Gifts Christmas Gifts Wedding Gifts Help-During Crisis Help-Arranging Events Help-Meeting Deadlines Help-Encouragement and Support Sympathy or Comforting Notes Jobs Well Done Good Deeds Shared Expertise Volunteering Honesty and Advice-Friend Honesty and Advice-Stranger Romantic Evenings Hospitality Visits To Coach or Gym Teacher To Private Instructor To Teacher To Babysitter To Neighbor for Watching Child To Clergy Service-Daycare Facility Service-Medical Team Service-Hotel Service-Airline Service-Rental Car Agency Service-Technical Support Service-Helpful Salesperson Service-Safety Personnel Service-Honest Mechanic For Complimentary Services or Goods For Referrals For Business For Meetings For Appointments

73 pages, Kindle Edition

First published February 7, 2012

About the author

Dianna Booher, MA, CSP, CPAE, is CEO of Booher Research Institute, Inc., a communication consulting and coaching firm.. She works with organizations to help them communicate clearly and with individuals to increase their influence through a strong personal presence--and sometimes with a published book!

She's the author of 49 books (translated into 62 foreign-language editions) and has published with Simon & Schuster/Pocket Books, Warner, Penguin Random House, McGraw-Hill, and Berrett-Koehler. Her latest books include:

-Faster, Fewer, Better Emails: Manager the Volume, Reduce the Stress, Love the Results

- Communicate Like a Leader: Connect Strategically to Coach, Inspire, and Get Things Done

- What More Can I Say?: Why Communication Fails and What to Do About It

- Creating Personal Presence:
Look, Talk, Think, and Act Like a Leader

- Communicate with Confidence:
How to Say it Right the First Time and Every Time
(Revised and Expanded Edition 2011)

- The Voice of Authority:
10 Communication Strategies Every Leader Needs to Know

- Booher’s Rules of Business Grammar:
101 Fast and Easy Ways to Correct the Most Common Errors

- Speak with Confidence:
Powerful Presentations That Inform, Inspire, and Persuade

- E-Writing: 21st-Century Tools for Effective Communication

- From Contact to Contract:
496 Proven Sales Tips to Generate More Leads, Close More Deals, Exceed Your Goals, and Make More Money

- Your Signature Work:
Creating Excellence and Influencing Others at Work

Dianna has been interviewed by Good Morning America, USA Today, Forbes, The Wall Street Journal, FOX, CNN, CNBC, National Public Radio, Dr. Laura Radio Show, Washington Post, New York Newsday, Bloomberg, Boardroom Reports, Investor’s Business Daily, Industry Week, Success, and Entrepreneur, among other national radio, TV, and newspapers.

Her work has also won its share of recognition. Several titles have been major book club selections, and others have won national industry awards:
-American Library Association: Best Young -Adult Non-Fiction of the Year
-Executive Soundview Summaries: Best --Business Book of the Decade
--Axiom Award Silver Medal (2018)
--Richtopia's Top 200 Most Influential Authors in the World (2017, 2018)
-New York Film Festival—Cindy Award (nominee) (Corporate Training Division)
-Newbridge Executive Book Club—Main Selection
-Macmillan Executive Book Club Selection
-Fortune Book Club Selection
-Writers Digest Book Club Selection
-Business Week Book Club
-Book-of-the-Month Club (alternate selection)
-Money Book Club