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message 1:
by
Nan
(new)
Nov 01, 2014 05:00AM

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In the case of an ARC, go ahead and make an ACE for it, leave the ISBN blank, and put "ARC edition" in the edition field. Set the pub date to the official publication date for the first, 'real' published edition (to avoid confusion and because it's so hard to determine the 'pub' date of an ARC edition).
If the ARC edition was added with the ISBN, you should move the ISBN to the officially published edition with the new cover. This is the only time moving an ISBN is allowed.
"Beta copies" can mean a whole range of things. Many are just ARCs with very limited distribution, and would be handled like any ARC. Others are much earlier in the process. Fortunately, in such cases there usually is no cover yet.