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November 15 - November 15, 2019
importance, priority, context, and other elements.
high-value items unaddressed.
#2 - The “Task + Starting Date + Due Date” List
assign a formal due date to
They also help us to allocate our limited time among competing projects and tasks.
Twosome: Master Task List + Daily Task List
priority, deadline, the time required to complete it, and the project with which it’s associated.
myriad
this is the list you work from throughout the
periodically to gauge your progress.
You’d look for tasks due in the near future or those that need to be addressed in order to move other tasks forward.
effective. The key is that each task is assigned a deadline, along with notes detailing its priority, context, and the time required to complete
#4 - The "3+2" Strategy
three big tasks and two small tasks.
The big items should take between one and two hours to complete. The small items should take 30 minutes or less.
the time allotted to complete
(Tasks that take longer than two hours to complete can usually be broken down into smaller tasks.)
Pomodoro Technique and timeboxing.
But context is still useful to ensure your most important work gets done as early as possible.
master task list
its lack of flexibility. It’s rigid.
#5 - The 1-3-5 Rule
With the “3+2 strategy,” it falls outside the definition of a big task (one that takes between one and two hours).
that it encourages you to focus on high-value tasks.
The “1-3-5 rule” can be an effective to-do list system with a few modifications. But there is an even better approach, which I’ll show you later in this action guide.
#6 - The Project-Based System
This system entails categorizing your to-do items
you’re left with multiple lists, one per project.
that it gives you a bird’s-eye view of your multiple projects in progress.
single to-do list that has been created to maximize your productivity, you pick and choose tasks from multiple lists.
#7 - The 3-MIT Approach
“most important task.”
The original strategy called for identifying a single MIT, and focusing on its completion to the exclusion of everything else.
The “3-MIT” approach is a common variant.
There may also be days during which you have to work late in order to complete your three MITs.
How do you integrate your MITs with your calendar to ensure they receive the time and attention they
need?
It’s a great to-do list strategy if you enjoy seeing your projects and tasks in various stages of completion.
You can tell at a glance whether a task is yet to be started, is currently under way, or has been completed.
Post-It notes
high-priority items, yellow for medium-priority items, and blue for low-priority items.
You can use apps like Trello, KanbanFlow, LeanKit, and Kanbanote.
weaknesses. If you’re interested in playing with the Kanban method online, I recommend Trello. It’s free and user-friendly.
gloss over some of them, and you’ll miss a few considered to be high-value.
#9 - The Matrix System
The Seven Habits of Highly Effective
Tasks are assigned to the quadrants according to their respective priorities. Those placed in the first quadrant should be addressed immediately. Those in the second quadrant are less dire, but should be scheduled to ensure they’re addressed at some point in the near future. Tasks in the third quadrant can be delegated to others while tasks in the fourth quadrant can be abandoned.
They’ll be found in Quadrants I and II. You’ll also be able to disregard those that will have minimal
impending deadline (e.g. 4:00 p.m. today) should be placed in Quadrant I. It needs your immediate attention.
Returning unsolicited calls from salespeople should be relegated to Quadrant IV. The activity is unimportant and non-urgent.
